PT Administrative Assistant II

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PT Administrative Assistant II

Essential Job Functions

• Provide administrative support and perform daily general office duties and communication for department lead and staff members.
• Interface daily with administrators, various departments, visitors, staff, and faculty.
• Provide clerical support to various functions within the office during peak periods.
• Work with Coordinator, Grants Management (CGM), Grants Accounting Manager (GAM) and Director, Grants Management (DGM) and other departments to prepare and collect audit documents required for grant audits and sub-recipient monitoring review/audit as needed.
• Post Journal vouchers (JVs) and upload supporting documents in Banner.
• Create requisitions, submit, maintain for departmental supply order, maintenance work orders, copier service, office relocations, etc. Manage office supply inventory and shipping packages as necessary.
• Assist OGM staff for data downloading & collecting, backup documents, and data checking.
• Organize documents in shared drive for the office.

Additional Job Functions:

Other duties as assigned.

REQUIRED/MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities :

• Ability to demonstrate the College values
• Compose correspondence independently using good business vocabulary, concise, presentation, and excellent written, editing, researching, analyzing and communication skills
• Intermediate skill level in Microsoft Office - Word, Outlook, Excel & PowerPoint.
• Excellent time management skills and ability to multi-task and prioritize work
• Good organization skills and the ability to work under pressure to tight deadlines
• Attention to detail and problem-solving skills.
• Ability to work with minimum supervision, manage multiple priorities simultaneously and function collaboratively in a team environment
• Good at absorbing information quickly and positive attitude
• Ability to interact with all levels of internal leadership as well as other department staff
• Able to make judgments and decisions to keep office functioning smoothly in absence of supervisor
• Knowledge of communications media and telecommunications technology
• Adaptable and able to build rapport with a diverse array of people
• Excellent planning, organizational, and technical troubleshooting skills
• Excellent verbal and written skills

Education and Experience:

Required Education :

High School graduate or equivalent (GED).

Preferred Education:

Associate degree in business, accounting, office administration or a related field.

Required Experience:

Two (2) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience:

Above experience including one (1) or more years in a higher education environment.

Physical Activity :

Lifting up to 50 pounds of force

Keyboarding

Salary Grade: CLERI

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5024

Posting Close Date: 1/4/2024