Accounts Payable Specialist

At Texas Chiller Systems, we specialize in HVAC, plumbing, and building controls for commercial properties across Texas. Headquartered in San Antonio, we’re committed to excellence, reliability, and supporting our clients’ success. We’re looking for a detail-oriented Accounts Payable Specialist to join our finance team and help ensure accurate, timely payments that maintain strong vendor relationships and support our operations. If you thrive on precision, enjoy solving discrepancies, and want to contribute to a stable, service-focused company, this is a great opportunity to grow your accounting career.

Key Responsibilities
• Process vendor invoices end-to-end: verify documentation, match purchase orders, resolve discrepancies, obtain approvals, and ensure timely payments to avoid late fees and strengthen supplier partnerships.
• Code non-job-related invoices accurately to the general ledger, department, class, and location. Code job-related invoices to specific PO’s attached to the work order/project
• Track expenses and identify discount opportunities or needed adjustments (amendments, credits, stop-payments).
• Prepare and issue payments (checks, ACH, and online payment) after obtaining required authorizations, and post transactions correctly.
• Communicate professionally with vendors to resolve inquiries, update profiles, and maintain positive relationships.
• Reconcile accounts, audit invoices and payments for accuracy and compliance, and monitor balances to support financial health.
• Prepare routine reports, correspondence, expense analyses, and maintain organized department records/files.
• Assist with expense report processing, data entry for credit card expenses
• Support month-end close with balance sheet reconciliations and other financial support tasks
• Provide documents for audits and other ad-hoc reporting needs of the business
• Contribute to process improvements and stay current on best practices in accounts payable.

What Success Looks Like
You’ll help keep our financial operations efficient and error-free, supporting cash flow, vendor satisfaction, and compliance. You’ll directly impact our ability to deliver reliable services to customers.

Required Skills & Qualifications
• High school diploma or equivalent required; Degree in Accounting, Business, or related field preferred.
• 3+ years of hands-on experience in accounts payable, bookkeeping, or related accounting roles (5+ years preferred).
• COINS ERP knowledge or ability to quickly learn.
• Strong proficiency in Microsoft Excel.
• Excellent attention to detail, organizational skills, and ability to handle confidential information with integrity.
• Reliable, trustworthy, and able to manage multiple priorities in a deadline-driven environment.
• Strong communication skills for vendor interactions and team collaboration.

Why Texas Chiller Systems?
• Stable, full-time role with a respected local company focused on commercial facility excellence.
• Supportive, fun team environment in an equal-opportunity workplace.
• Opportunity to grow your skills in a hands-on finance role with potential for advancement.
• Competitive pay and standard Monday to Friday schedule.

Texas Chiller Systems is an equal-opportunity employer that is committed to providing all employees with a work environment free of discrimination and harassment. We celebrate diversity and welcome applicants from every background and life experience.