Administrative Assistant II

Job Summary

We are seeking an experienced Administrative Assistant II for a contract/temporary opportunity in Houston, TX within the chemicals and petro-chemicals industry. This role is ideal for a highly organized administrative professional who enjoys supporting leaders, managing complex schedules, coordinating travel, and keeping business operations running smoothly.

The Administrative Assistant II will provide proactive, confidential, and detail-oriented support to one or more leaders in a professional corporate environment. This opportunity offers exposure to a collaborative team, supportive leadership, and a structured 9/80 schedule that may provide a strong work-life balance. The right candidate will be trusted to anticipate needs, solve scheduling challenges, communicate professionally, and contribute to an efficient and well-coordinated office environment.

Key Responsibilities

- Provide proactive administrative support to one or more leaders with a high level of independence, discretion, accuracy, and attention to detail.
- Manage calendars and inboxes, prioritize requests, anticipate needs, and resolve scheduling conflicts across multiple stakeholders and time zones.
- Coordinate in-person and virtual meetings, including agendas, materials, logistics, room setup, technology support, and follow-up action items.
- Arrange complex domestic and international travel, including itineraries, travel communications, and visa or passport coordination as needed.
- Track, reconcile, and submit travel and business expenses accurately and in accordance with company policy.
- Prepare, format, proofread, and manage correspondence, reports, presentations, SharePoint content, distribution lists, seating charts, and related administrative materials.

Compensation and Benefits

- Pay range: $23 to $27 per hour.
- Job type: Contract/Temporary.
- Schedule: 9/80 schedule.
- Location: Houston, TX.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage executive calendars, inboxes, meetings, travel, expenses, and administrative workflows.
- Support internal communications, distribution lists, SharePoint updates, seating charts, and team coordination tasks.
- Prepare professional documents, reports, presentations, and correspondence using Microsoft Office and enterprise systems.
- Support small projects, gather basic data, track action items, and identify process improvement opportunities.

- 3 to 5 years of administrative support experience in a corporate or professional office environment.
- Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
- Experience scheduling meetings, managing calendars, coordinating travel, and processing expense reports.
- Ability to handle highly sensitive and confidential information with professionalism and discretion.
- Strong organizational skills with the ability to prioritize competing requests and meet deadlines.
- Excellent written and verbal communication skills with a polished customer service mindset.
- High attention to detail, accuracy, follow-through, and sound judgment.
- Ability to work independently while collaborating effectively with leaders, team members, and internal stakeholders.
- Comfortable using digital productivity tools and enterprise systems to improve administrative efficiency.

Preferred Qualifications

- Experience supporting multiple leaders or complex organizations.
- Familiarity with Workday, CTREX, iPASS, SharePoint, or similar enterprise systems.
- Experience coordinating corporate travel and expense reporting.
- Background supporting leaders or teams in the chemicals, petro-chemicals, energy, manufacturing, or related corporate environments.
- Collaborative working style with the ability to build positive relationships across departments and functions.