Office Coordinator - NetWorth Realty of San Antonio

NetWorth Realty of San Antonio is seeking a highly organized, proactive, and personable Office Coordinator to support our growing real estate team. This role is vital to keeping our office running smoothly and delivering an exceptional experience for our agents, clients, and partners. If you thrive in a fast-paced environment, enjoy being the go-to problem solver, and take pride in organization and communication, we’d love to meet you!

📋 What You’ll Do

As our Office Coordinator, you will handle a wide range of administrative, clerical, and transaction-related responsibilities, including:

• Answer incoming calls with a courteous, professional, and friendly demeanor

• Create a welcoming atmosphere for staff, clients, and visitors

• Run office errands and make in-office bank deposits

• Maintain calendars and appointments for managers and associates

• Manage office supplies and coordinate maintenance of office space and equipment

• Perform clerical duties such as data entry, documentation, and research

• Operate office equipment including copiers, scanners, phones, voicemail systems, computers, and other standard office tools

• Copy, sort, and electronically file records related to office activities and business transactions

• Prepare letters, memos, forms, and reports based on written or verbal instructions

• Sort incoming mail, distribute it to appropriate departments or individuals, and process outgoing mail

• Manage the contract-to-close process using established checklists and systems, ensuring deadlines are tracked and met

• Serve as the main point of communication between the office and corporate, as well as with cooperating agents, lenders, and escrow companies

• Anticipate potential issues and proactively problem-solve to keep transactions moving forward

• Organize workflow and help identify opportunities to reduce inefficiencies

• Perform other related duties as assigned

🌟 Growth Opportunity: For licensed candidates, there is potential for this role to evolve into a Transaction Coordinator position.

🛠 Required Skills & Abilities

• Excellent verbal and written communication skills

• Strong interpersonal and customer service skills

• Exceptional organizational skills and attention to detail

• Excellent time management skills with the ability to meet deadlines consistently

• Proficiency with Microsoft Office Suite and related software

• Fluent in Spanish and English (reading, writing, and speaking)

• Ability to work independently

• Reliable transportation required

• Ability to physically work from the office Monday–Friday, 8:00 AM–5:00 PM

🎓 Education & Experience

• High school diploma or equivalent required

• Two years of previous office clerical experience preferred

• Required: Fluent in Spanish and English (reading, writing, and speaking)

💪 Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to lift up to 25 pounds

💼 Compensation & Benefits

• $19–$22 hourly base pay, DOE

• Full Medical, Dental, and Vision benefits offered, including telehealth

• Hourly, Non-Exempt, Non-Supervisory position