Recruiting and Onboarding Assistant

Location : Terrell TX

Work Schedule : Monday through Friday 8:00 a.m. to 4:30 p.m. including a 30-minute unpaid lunch

The Recruiting & Onboarding Assistant supports the Human Resources team by coordinating all aspects of the recruitment and onboarding process. This role serves as a professional point of contact for candidates managers and leadership from application through new hire orientation ensuring a smooth and positive experience.

Essential Duties and Responsibilities

Review resumes and conduct initial phone screens to assess candidate qualifications and fit

Communicate with candidates regarding application status next steps and company information

Coordinate interviews and communicate with hiring managers about potential candidates

Prepare and send offer letters and other pre-employment documentation

Submit helpdesk tickets to set up new hires in company systems

Order and manage pre-employment testing and ensure creation of personnel files

Prepare for and conduct new hire orientation

Serve as a point of contact for new hire onboarding questions

Track and document all recruiting and onboarding activities

Maintain compliance with federal state and local employment laws and company policies

Perform other related duties as assigned

Education and Experience

High School Diploma or GED required

Prior experience in recruiting customer service or administrative support with frequent professional interaction required

Familiarity with applicant tracking systems (ATS) is a plus

Knowledge Skills and Abilities

Professional and courteous communication with candidates and internal stakeholders

Ability to manage multiple tasks and priorities independently

Strong organizational skills and attention to detail

Proficiency in Microsoft Office Suite (Word Excel Outlook Teams)

Understanding of employment laws and recruiting best practices is a plus

Physical Requirements

This role involves prolonged periods of sitting at a desk and performing repetitive hand and arm movements such as typing data entry and other clerical tasks.

Emergicon requires satisfactory pre-employment background check and drug screen.

Emergicon LLC is an EEO Employer - M/F/Disability/Protected Veteran Status