Accounts Payable Specialist

Description

Great Career Opportunity in Long-Term Care Pharmacy!

Hours: Monday-Friday, daytime hours

Location: HYBRID in our North Central Austin location (2 days/wk in office)

Description

The Accounts Payable Specialist ensures the accurate and timely recording of all invoices and expense reports as well as the payment thereof. This position is fast paced and requires attention to detail, critical thinking, accurate data entry skills and the ability to operate in several different systems including Bill.com, NetSuite, Tax1099, Excel and online banking tools.

Key Responsibilities

• Proactively communicate with suppliers and internal approvers
• Manage the Accounts Payable process for $250 million distribution business
• Ensure all Accounts Payable invoices are properly authorized by department heads or upper management, as needed.
• Assign cost codes to all invoices based on budget and historical patterns.
• Enter invoices into the Accounting System with accuracy and in a timely manner.
• Bring to supervisors' attention unusual invoices or purchasing patterns
• Prepare hand checks as needed, following Controller review and management’s approval.
• Maintain all paperwork and records pertaining to A/P check runs, and ensure filing is completed in a timely manner.
• Set up and maintain the vendor master data in the Accounting System, ensure accuracy for problem-free check runs.
• Notify Purchasing of any invoice discrepancies, and work with purchasing team members to resolve discrepancies in a timely manner.
• Reconcile AP aging transactions with the general ledger.
• Obtain W9’s for all vendors and that the system is setup for year-end preparation of 1099s.
• Assist with all other special tasks and projects as directed by management.

Requirements

Skills & Experience

• Strong communication skills, both oral and written, are required
• Minimum 5 years of experience in the accounts payable function required
• Strong Excel skills
• Ability to work onsite 2x/wk at our North Central Austin location
• Thorough understanding of accounting and business management software (Bill.com, NetSuite, Tax1099, Excel and online banking tools)
• In-depth knowledge of accounts payable principles, accounting standards and industry regulations
• Ability to read and interpret documents such as operating and administrative instructions, and follow set procedures.
• Great time management and organizational skills

Tarrytown Expocare is an equal opportunity employer and values diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.