Office Services Coordinator

Job Summary

The Office Services Coordinator will be responsible for providing day-to-day support to the office, including, but not limited to the maintenance of all common areas and equipment, mail distribution, back up Reception coverage, and working closely with the Office Manager to oversee facility operations and maintenance of the office space. This role is also responsible for providing administrative support to Analysts and Associates through travel, expenses, and light calendar management.

This position requires an individual who is highly organized, able to juggle multiple tasks simultaneously and does not get easily overwhelmed. We are seeking a team member with a strong customer support skillset who believes “no task is too small.” The Office Services Coordinator is a visible role, which requires someone to be in office five days a week and comfortable interfacing with all levels of internal management and staff as well as outside clients and vendors.

This role is based in Austin, TX and is for an immediate start.

Responsibilities

• Manage and coordinate logistics for meetings, events, and travel for executives supported and when necessary, members of their team in the office setting
• Ensure supported executives are prepared with all materials and information for meeting, events, and travel by compiling reports and/or presentations
• Manage facility operations in partnership with the Office Manager
• Prepare expense reports utilizing Concur
• Book travel for executives

Qualifications

• 3+ years administrative support experience within a fast-paced professional environment - private equity, investment banking, law firm or professional services experience a plus
• Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating
• Strong attention to detail, follow-up and excellent organizational skills
• Ability to treat sensitive and confidential information with appropriate discretion
• Strong sense of urgency, adaptability, flexibility and resourcefulness
• Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
• Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus
• Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
• Occasional after-hours work may be required
• Bachelor’s degree preferred

The annualized base pay range for this role is expected to be between $68,000 - $73,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual cash bonus and a comprehensive benefits package.