Accounts Receivable Specialist
Role Summary:
We are seeking a proactive and detail-oriented Accounts Receivable Specialist to check customer invoicing, collections, and support general ledger accounting. This role is critical to maintaining healthy cash flow and accurate financial records.
Key Responsibilities:
Accounts Receivable (AR)
- Review and distribute customer invoices based on contract terms and service usage.
- Apply customer payments accurately and timely to AR accounts.
- Maintain and update customer account records, including billing contacts and payment terms.
- Monitor AR aging reports and ensure timely follow-up on outstanding balances.
Collections
- Contact customers regarding overdue invoices via phone, email, and formal correspondence.
- Resolve billing disputes in coordination with sales and customer service teams.
- Escalate delinquent accounts and recommend collection actions or credit holds.
- Track and report on collection efforts and recovery performance.
General Ledger (GL) Support
- Post journal entries related to AR, collections, and adjustments.
- Reconcile AR-related GL accounts monthly and assist with month-end close.
- Support intercompany receivables and reconciliations as needed.
Financial Reporting Support
- Collect and organize AR data for financial reporting and analysis.
- Assist in preparing schedules for audits and internal reviews.
- Provide input for cash flow forecasting and revenue tracking.
Requirements
- Bachelor’s degree in accounting, Finance, or related field.
- 2+ years of experience in AR and collections.
- Strong understanding of accounting principles and financial reporting.
- Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP).
- Advanced Excel skills (pivot tables, VLOOKUP, formulas).
- Excellent communication and negotiation skills.
Preferred Skills:
- Familiarity with customer contracts and service-based billing.
- Exposure to ERP systems.
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