Real Estate Administration Coordinator

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COMPANY PROFILE

Barvin owns, develops, and manages multifamily communities throughout Texas and other select markets. Since 2009, Barvin has developed an employee-first culture focused on continuous improvement. The company is focused on being a best-in-class multifamily operator. Today, Barvin owns and manages approximately 4K units. The company plans to grow to 16K units by 2027.

POSITION

Barvin is currently seeking a motivated, detail-oriented, and self-motivated Administrative Coordinator professional to support the Investor Relations department in meeting its investment goals. The candidate will be primarily involved in supporting the Investor Relations efforts, including content creation, generating reports, and investor communications while staying highly organized. The right candidate will be able to perform clerical duties in a professional environment. The Administrative Coordinator's duties will revolve around assisting the Director of Investor Relations and Sr Analyst in distributing information to investors. This generally includes answering phones/emails, taking memos, generating reports, and maintaining calendars and files. Administrative Coordinator may also oversee sending and receiving correspondence, as well as greeting potential and current investors.

This candidate will report to the Director of Investor Relations.

LOCATION

The role will be based in Houston. Remote work will be considered.

TIMING

Immediate

ADMINISTRATIVE COORDINATOR CHARACTERISTICS

• Upholds the Barvin Core Values.
• Team Player
• Highly competitive and results-oriented.
• Self-motivated and driven to complete tasks without direct supervision.
• Persistent and creative in finding win-win solutions.

RESPONSIBILITIES

• Perform accurate and efficient data entry tasks.

• Manage and update customer relationship management (CRM) systems.
• Follow established process flows for handling legal documents.
• Provide support in responding to and managing investor inquiries, particularly regarding the completion of subscription documents.
• Distribute tax documents such as K-1 forms to investors.
• Handle basic investor communications, including email responses.
• Support team members in the preparation and maintenance of documents and databases.
• Assist in organizing and maintaining investment-related files and documents.
• Help in tracking and reporting on investment-related activities and metrics.
• Perform a range of general administrative duties as needed.
• Contribute to team efforts by accomplishing related tasks as needed.

EDUCATION REQUIREMENTS

• Bachelor's degree or relevant experience, preferably in business administration, legal studies, or a related field.

WORK EXPERIENCE REQUIREMENTS

• Basic understanding of legal document processing and paralegal duties.
• 2+ years' experience in related field
• Proficiency in Microsoft Excel and other office software, comfortable with data entry.
• Strong organizational skills, detail-oriented, and capable of managing various tasks efficiently.
• Good communication skills, both written and verbal, for effective investor and team interactions.
• Ability to work both independently and collaboratively in a dynamic team environment.
• Interest or background in real estate investment, private equity, or related fields is a plus.

WORK CONDITIONS

• 60% Office and 40% Remote.
• Travel Requirement 0% as necessary (multi-state/city).
• Prolonged periods of sitting at a desk and working on a computer.
• Physical effort/lifting such as sedentary - up to 10lbs.
• Monday through Friday work week.

COMPENSATION

• Competitive Base Salary

• Employee Incentive/Bonus Program
• Employer Subsidized Medical, Vision and Dental Benefits
• 401K Program w/employer match
• Paid time off
• Flexible Work Schedule
• Employee Discount on Apartment homes