Accounts Payable / Data Entry

Job Description

Job Description

Accounts Payable / Data Entry Clerk

Full-Time • Monday–Friday • $40,000–$45,000/yr • On-Site

American Diamond is growing, and we are looking for a detail-driven Accounts Payable / Data Entry Clerk to join our accounting team. If you take pride in getting the numbers right, enjoy bringing order to a busy workload, and want to be a valued part of a team where your accuracy directly keeps the business moving, we’d love to meet you.

This is a great fit for someone early in their accounting career and ready to grow, or an experienced AP professional who wants a stable, full-time role with excellent benefits and a predictable Monday-to-Friday schedule. You’ll work closely with vendors, customers, and colleagues across departments, and you’ll see the real impact of your work every single day.

At a Glance

Position

Accounts Payable / Data Entry Clerk

Compensation

$40,000 – $45,000 per year

Job Type

Full-time

Schedule

Monday–Friday, 8-hour day shift

Location

On-site, in person

Industry

Logistics & Transportation

Why You’ll Love Working Here

• Stability and structure. A full-time, 40-hour week with a consistent Monday-to-Friday day shift, so your evenings and weekends are your own.
• Comprehensive benefits. Health, dental, vision, and life insurance, a 401(k) plan, and paid time off.
• Room to grow. Hands-on exposure to the full accounts payable cycle, vendor management, and AR portals gives you the experience and best practices to build a long-term accounting career.
• Work that matters. Your accuracy keeps vendors paid, customers happy, and the business running smoothly. This role is central to how we operate, not an afterthought.
• A collaborative team. You’ll partner with colleagues across departments and build real relationships with the vendors and customers you support.

What You’ll Do

Your day centers on keeping our accounts payable and data accurate, organized, and moving. Specifically, you will:

Accounts Payable

• Receive, review, and enter invoices into our accounting software with a sharp eye for accuracy.
• Match purchase orders to invoices, verifying quantities, prices, and discounts before payment.
• Serve as a friendly, responsive point of contact for vendors on payment status, questions, and any issues that arise.
• Review statements of open invoices and follow up with vendors to keep accounts current.
• Work within customer AR portals to confirm items are approved to pay, resolve differences, and secure timely payments.
• Assist in preparing invoices to be sent to customers.
• Process Notices of Assignment and Letters of Release for the factors who support our carriers.

Data Entry & Data Integrity

• Accurately enter customer and vendor information, orders, invoices, and other records into our systems.
• Validate data against source documents, catching errors and inconsistencies before they’re entered.
• Sort and organize incoming data from multiple sources for efficient, reliable entry.
• Clean up existing data by identifying and correcting typos and errors.
• Keep formatting consistent, following established guidelines for dates, numbers, and addresses.
• Maintain clear records of your data-entry activity and track your progress.

Records & Support

• Maintain organized records of invoices, purchase orders, and approvals.
• Provide supporting documentation for audits when needed.
• Update and maintain vendor files, including TIN matching, name and address changes, mergers, and mailing preferences.
• Pitch in on other accounting duties as the team needs them.

What You’ll Bring

• Precision and integrity. Extreme attention to detail and the discretion to handle confidential financial information with care.
• Strong communication. Clear verbal, written, and listening skills to resolve issues and coordinate payments with our personnel and vendors.
• Tech confidence. Comfort navigating multiple IT and accounting systems, and an eye for using them to work more efficiently and automate where you can.
• Organization and time management. The ability to multitask, prioritize, and stay organized while working with large amounts of data.
• 
  A steady, flexible approach as accounting standards, tax requirements, and systems evolve.
• 
  A team-first mindset, working across departments to gather, verify, and make sense of data.

Qualifications

Required

• High school diploma or equivalent.
• A minimum of 2 years of experience in accounting.
• Solid basic data-analysis skills and the ability to work with large data sets.

Preferred

• An Associate’s or Bachelor’s degree in accounting, finance, or business administration.
• Experience in the logistics or transportation industry.
• Familiarity with accounts payable processes and best practices.

Compensation & Benefits

We offer a competitive salary and a full benefits package designed to support you and your family:

• Pay: $40,000 – $45,000 per year (full-time).
• 401(k) retirement plan
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off

Schedule & Location

• Schedule: 8-hour day shift, Monday through Friday.
• Work location: On-site, in person.

Ready to bring your accuracy and drive to a team that will value it?

Apply today and take the next step in your accounting career with American Diamond. We review applications on a rolling basis and look forward to hearing from you.