Administrative Assistant
- Provides comprehensive organizational and clerical support, managing calendars / meetings, handling correspondence, maintaining files and preparing documents / reports at the request of management
- Ability to manage multiple tasks and maintain order and on time deliverables is crucial
- Document Management: Create, organize, maintain physical and electronic copies
- Support of Staff: Provide general support to manager and other staff, assist with various projects and act as point of contact for internal / external clients
- Data & Reporting: Input data, maintain databases, perform bookkeeping and prepare reports
- Professionalism: Maintaining a professional demeanor when dealing with internal / external customers
- Integrity: Maintaining the highest degree of integrity especially when dealing with sensitive information
- Excellent written and verbal communication skills are mandatory for interacting with colleagues and customers (external & internal)
- Computer proficiency: Must be familiar and able to work with office software for the creation of documents, spreadsheets, presentations, internal / external communications, etc.
- Attention to detail: Essential for most assigned tasks
- Travel & Logistics: Occasionally required to arrange travel, book tickets, submit expense reports
- Assist with receiving mail, separating to the correct departments, working with other internal departments such as accounting, engineering, inside sales, HSSE, Training
- Ordering uniforms, supplies, etc.
- Regularly required to stand; walk; reach with hands and arms; talk and hear
- Regularly required to use hands
- Regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds
- Close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
- High School Diploma or GED Equivalent
- Strong Computer Acumen including Microsoft Office (Excel, Word, PowerPoint) is required
- Normally work in an office environment; however, occasionally work outside of the office environment outdoor departments of the facility.
- Occasionally they may be exposed to hazards such as loud noise, heavy equipment, temperature extremes, chemicals, etc.
- The noise level in the work environment is usually moderate
- Previous experience in Oil and Gas preferred
- Prior experience in an administrative assistant role
- Experience with ERP/MRP Systems strongly preferred
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