Revenue Cycle Coordinator
Reports to: Revenue Cycle Manager
Position Overview:The Revenue Cycle Coordinator captures, validates, and imports revenue and donation data from medical records, billing systems, insurance carriers, donor/payment platforms, and other sources into the agency’s accounting system (file imports or direct API transfers). This role maintains Accounts Receivable subledgers, supports month-end revenue and receivable data capture, and helps ensure accurate, timely revenue recognition within the department’s month-end close schedule. Job Duties & Responsibilities:
- Export, clean, validate, and import monthly medical, insurance, and donation revenue files in approved formats.
- Verify coding and data accuracy before import and implement corrections as directed.
- Monitor, troubleshoot, and support automated API or file transfers; escalate issues to IT or program staff as needed.
- Maintain Accounts Receivable subledgers (customer name, ID, address, balances, and other key fields).
- Reconcile AR subledger accounts and assist with month-end close activities to meet deadlines.
- Make adjustments to revenue and receivable records per the manager's instructions and internal controls.
- Coordinate with program and IT teams to resolve discrepancies and improve export/import quality.
- Document processes, suggest improvements, and help implement more efficient revenue capture workflows.
- Support revenue analysis, special projects, and other tasks assigned by the Revenue Cycle Manager or CFO.
- Develop and maintain knowledge of key accounting controls for Accounts Receivable, Revenue, and Cash.
Job Requirements & Qualifications:
- Strong process and time-management skills with close attention to detail and accuracy.
- 1–3 years’ bookkeeping, accounting, revenue operations, or related data experience preferred (or equivalent).
- Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, data cleanup) and other Microsoft Office tools.
- Comfortable working with large datasets and repetitive month-end tasks.
- Strong written and verbal communication; able to partner with IT and program staff.
- Experience with Sage Intacct, medical billing/insurance claims, APIs, or data import automation is a plus.
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