Manager, Accounts Payable

ICON is seeking an experienced Accounts Payable Manager to lead and strengthen our Accounts Payable function. In this role, you will oversee all AP activities, guide a growing team, and ensure accurate, timely, and compliant financial operations that support ICON’s rapidly scaling business. You will build and enhance systems, develop vendor relationships, and collaborate across departments to maintain high standards of financial stewardship. This role is based on site on our Austin, TX HQ campus, and will report to the Controller.

RESPONSIBILITIES:

• Trains and oversees employees involved in accounts payable functions.


• Directs assigned tasks and provides assistance as needed.


• Build solid relationships across all units at various accounting levels,


• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.


• Builds the accounts payable processes and automates as the business scales.


• Establish vendor relationships and oversee vendor setup.


• Serve as contact for resolving complicated vendor invoicing issues.


• Issues stop-payments or purchase order amendments.


• Ensures credit is received for outstanding memos.


• Analyzes expense reports and invoices for accuracy and eligibility for payment.


• Ensures correct payments are made in a timely manner.


• Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors ledger).


• Records and reconciles accrued expenses balances based on analysis and trends


• Backup for employees reimbursements and related reconciliation of due to / from employee accounts.


• Participates in a wide variety of special projects and perform ad hoc projects as necessary.


• Backup for credit card payable reconciliation.


• Maintains proper record keeping of purchases for use in tax preparation and periodic audits.


• Oversees the 1099 filings each year.


• Ensures proper maintenance, filing, and storage of records in case of audits.


• Assist with annual financial statement audits; interact with outside auditors to support the year-end audit process.

MINIMUM QUALIFICATIONS:

• 7+ years of previous experience in accounts payable with at least 3 years in a supervisory capacity.


• Ability to work in Microsoft Office (specifically in Excel, i.e. Pivots, Vlookup, etc…), Google Suite, and Adobe.


• Excellent verbal and written communication skills.


• Excellent organizational skills and attention to detail.


• Strong managerial skills.

PREFERRED SKILLS AND EXPERIENCE:

• Associate’s or Bachelor’s degree in related field. 


• Experience with NetSuite, Coupa, Procore.


• Manufacturing, construction, and/or technology domain knowledge preferred.