Administrative Assistant
- Permit Application Processing:
- Assist in preparing and submitting permit applications.
- Ensure all required documentation and forms are completed accurately.
- Track the progress of applications and follow up as needed.
- Communication and Coordination:
- Serve as a point of contact for inquiries related to permitting processes.
- Coordinate with internal departments or external agencies involved in the permitting process.
- Schedule meetings, inspections, or other activities related to permits.
- Record-Keeping and Documentation:
- Maintain organized records of permits, applications, and related correspondence.
- Update databases or filing systems with current permit information.
- Generate reports or summaries of permit statuses and activities.
- Compliance Monitoring:
- Monitor compliance with permit conditions and deadlines.
- Alert appropriate parties to upcoming expirations or renewals.
- Assist in preparing reports or documentation required for compliance audits.
- Administrative Support:
- Provide general administrative support such as answering phones, responding to emails, and managing calendars.
- Prepare correspondence, memos, or other documents related to permitting activities.
- Assist with budget tracking or financial transactions related to permits.
- Strong analytical skills to create and interpret reports
- Excellent written and verbal communication skills
- Proficient in utilizing Microsoft Suite Programs, encompassing Teams, PowerPoint, Word, and Excel
- Must be able to type 60 wpm
- Excellent time management skills and the ability to prioritize work.
- Must currently be eligible to work in the United States of America
- High School diploma or GED
- Work is performed in an office environment and requires the ability to operate standard office equipment.
- Prolonged periods sitting at a desk and working on a computer.
- Alternates between sitting, standing, and moving about the office to access office equipment and filing cabinets.
- Must be able to push, pull and/or lift up to 15 pounds at a time.
- Ability to handle stressful situations in a calm and courteous manner at all times
- Requires working under stressful conditions to meet deadlines and company needs
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