Accounts Payable/ Staff Accountant

POSITION PURPOSE

Under general supervision of the Director of Accounting, the Accounts Payable/Staff Accountant is responsible for the detailed processing of all documents relating to the payment of hospital debts and financial obligations, including, but not limited to, the preparation of disbursement checks for signature.

ESSENTIAL JOB FUNCTIONS

Every effort has been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties the incumbent will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

• Logs and files all purchase orders ensuring accurate and complete required data; maintains completed receiving document and invoices.
• Creates batches daily in Accounts Payable module by entering special check vouchers and/or invoices into system and matching to appropriate receiving document; post batch after review completed.
• Reviews Accounts Payable Clerk entries to ensure accuracy; reviewing general ledger expense, payment date, discount if applicable, vendor, etc.
• Resolves or reconciles invoice discrepancies with Materials Management or vendor as appropriate.
• Processes contract payments ensuring that all payments are processed on a timely basis.
• Creates schedule payments listing each week, reviews list for appropriate payments, discounts, etc. Prints checks and forwards to Accounts Payable Clerk to prepare check packets.
• Reviews and/or compiles monthly Accounts Payable accrual.
• Works with department directors to research questions regarding purchases and expenses on monthly reports.
• Maintains vendor listing; forward set-up of vendor, address changes and other necessary corrections to Materials Management staff for entry in the computer system.
• Issues tax exemption certificates as appropriate.
• Complies reports, credit applications, correspondence, etc. as needed
• Assists with processing of 1099 tax forms at year end.
• Abides by the HMH Legal Compliance Code of Conduct.
• Maintains patient confidentiality and appropriate handling of PHI.
• Maintains a safe work environment and reports safety concerns appropriately.
• Performs all other related duties as assigned.

LATITUDE, CONTACTS/INTERACTIONS

All positions of Huntsville Memorial Hospital are part of an interdisciplinary team, and as such, participate in the care and service delivery process through effective interaction with other team members. Primarily interacts with hospital staff, medical staff, patients, and visitors.

Education: High school diploma or GED required. Accounting coursework preferred.

Experience: prior Accounts Payable/Accounting experience required, preferable in healthcare setting.

Required Skills: Proficient in Microsoft Excel, mathematical acuity preferred.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Frequent: sitting, standing, walking, & reaching.

Occasional: lifting, carrying, bending, & squatting,

Visual and hearing acuity required. Work is inside, with good ventilation and comfortable temperature.

Possible exposure to: toxic/caustic chemicals or detergents, communicable diseases, blood borne pathogens.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources