Receptionist/Office Support

Job ID#: 35175

We are seeking a professional, organized, and client-focused Receptionist / Office Support team member to serve as the first point of contact for our law firm. This role is essential to ensuring smooth daily operations, providing exceptional client service, and supporting staff with administrative and office support tasks.

Key Responsibilities

Front Desk & Client Relations

• Greet clients, visitors, and vendors in a courteous and professional manner

• Answer, screen, and route incoming phone calls; take accurate messages

• Manage incoming and outgoing mail, deliveries, and courier services

• Maintain a welcoming, orderly reception and common areas

Administrative & Office Support

• Provide general administrative support to attorneys and legal staff

• Assist with document preparation, formatting, scanning, copying, and filing

• Open, date-stamp, and route correspondence and legal documents

• Maintain physical and electronic filing systems in accordance with firm procedures

• Schedule appointments, meetings, and conference rooms as needed

Office Operations

• Order and maintain office supplies and kitchen supplies

• Coordinate with building management, IT, and vendors as needed

• Previous receptionist or administrative experience required; law firm experience a plus

• Strong verbal and written communication skills

• Professional demeanor with excellent interpersonal and customer service skills

  Qualifications:

• High level of organization, attention to detail, and ability to multitask

• Proficiency with Microsoft Office (Outlook, Word, Excel); experience with legal software a plus

• Ability to handle confidential information with discretion and professionalism

We are seeking a professional, organized, and client-focused Receptionist / Office Support team member to serve as the first point of contact for our law firm. This role is essential to ensuring smooth daily operations, providing exceptional client service, and supporting staff with administrative and office support tasks.

Key Responsibilities

Front Desk & Client Relations

• Greet clients, visitors, and vendors in a courteous and professional manner

• Answer, screen, and route incoming phone calls; take accurate messages

• Manage incoming and outgoing mail, deliveries, and courier services

• Maintain a welcoming, orderly reception and common areas

Administrative & Office Support

• Provide general administrative support to attorneys and legal staff

• Assist with document preparation, formatting, scanning, copying, and filing

• Open, date-stamp, and route correspondence and legal documents

• Maintain physical and electronic filing systems in accordance with firm procedures

• Schedule appointments, meetings, and conference rooms as needed

Office Operations

• Order and maintain office supplies and kitchen supplies

• Coordinate with building management, IT, and vendors as needed

• Previous receptionist or administrative experience required; law firm experience a plus

• Strong verbal and written communication skills

• Professional demeanor with excellent interpersonal and customer service skills

  Qualifications:

• High level of organization, attention to detail, and ability to multitask

• Proficiency with Microsoft Office (Outlook, Word, Excel); experience with legal software a plus

• Ability to handle confidential information with discretion and professionalism

Founded in 1998, Professional Alternatives is an award-winning recruiting and that utilizes technology and relationships to deliver top talent. Connect with us today!