Director of Payroll

: WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! JOB SUMMARY Directing and managing the payroll organization, providing strategic direction for payroll related projects and building collaborative relationships with managers across the institution. Ensures appropriate tax treatment for out-of-state workers and works closely with Human Resources and Finance. BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare-no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits! ESSENTIAL FUNCTIONS Job Duties Directs and manages payroll organization for providing accurate and timely processing of the payroll for ensuring the integrity of financial and accounting system. Oversees tasks necessary to accomplish payroll processing objectives, including relationships with human resources, accounting, operations, legal, internal/external auditors, and state and federal agencies. Oversees the timely and accurate processing of payroll, earnings and deductions. Ensures the accurate deduction and remittance of garnishments, child support, IRS levies and court orders as administered. Interacts on a regular basis with the senior management and external customers for integrating solutions that address the copany's goals. Establishes payroll strategy and vision to align with shared services, zone consolidation and other corporate initiatives. Supports payroll management by resolving all payment issues with benefits, human resources, consultants, technical resources, etc. Responsible for all payroll tax activities, compliance with local, state, and federal regulations, and ensuring timely filings of each jurisdiction's periodic returns. Addresses/resolves non-resident alien tax issues. Reports state and federal payroll quarterly taxes in timely and accurate manner. Responsible for remaining current on new legislation and regulatory ruling impacting payroll. Designs, maintains and documents effective internal controls for the payroll functions. Reviews pending Human Resource forms that impact Payroll/Benefit; Verifies direct deposit and positive pay file sent to bank; Reviews Teacher Retirement System & ORP reporting; Oversees retiree insurance payment process; Ensures payrolls are submitted timely for reimbursement. Understands Kronos and Peoplesoft technology in relation to payroll processing. Collaborates with IT resources to prioritize and resolve both proactive and reactive IT support for all components of our payroll systems, as well as multiple inbound and outbound interfaces. Communicates systems issues with management (PeopleSoft) Oversees all the operational management of Payroll, such as, the various payroll functions, ensuring the accurate and timely processing of payroll, including garnishments, benefits and taxes to over 19,000 employees consistent with federal and state wage and hour laws. Develops, maintains, updates and communicates organization-wide payroll policies and processes regarding earnings, deductions, time keeping as well as government compliance reporting. Ensures compliance with all federal, state, and local laws as well as Institution policy and procedures regarding payroll-related activities. Develops and maintains effective relationships with payroll-related vendors, banks and government agencies. Performs other duties as assigned. QUALIFICATIONS Education and Experience Required Education Bachelor's Degree in Accounting or related field Experience 10 years of progressively responsible supervisory/management experience to include 6 years in a payroll supervisory/management role Experience working with Peoplesoft and Kronos timekeeping. May consider additional years related experience in lieu of education. Preferred Experience Hospital Payroll experience PeopleSoft experience Prior State experience Licenses and Certifications (CPA) CERT PUBLIC ACCOUNTANT and (CPP) CERT PAYROLL PROFESSIONAL Knowledge, Skills and Abilities Deep knowledge of end-to-end payroll systems and processes Demonstrated ability and proven track record in driving payroll process and efficiency improvements Excellent interpersonal and communication skills with focus on quality and integrity. Must be effective in communicating at all organizational levels Experience processing state payroll for 12,000+ employees for exempt and non-exempt employees Proven track record of being able to balance the strategic with the tactical: must understand how the payroll strategy impacts the business, and be able to articulate and implement a strategic vision for payroll Solid project management experience including track records in implementing transformational payroll initiatives Strong proficiency in Microsoft Office, specifically Excel Work requires ability to effectively interpret and apply organizational policies, procedures, and systems. Work requires ability to ensure adherence to all policies and procedures of university. Work requires ability to plan, organize, coordinate, and supervise work of employees as necessary to ensure desired results are achieved. Work requires ability to work with confidential information as appropriate. Work requires proven ability to handle multiple complex assignments. Work requires proven supervisory, customer service, written and verbal communication skills. Work will require contact with all levels of internal and external personnel and organizations. PHYSICAL DEMANDS/WORKING CONDITIONS Working Conditions Office Setting PACT STATEMENT The following is the acronym, "PACT", and is fundamental to all non-clinical positions at UT Southwestern Medical Center: P-Problem Solving : Employees take ownership in solving problems effectively, efficiently, and to the satisfaction of customers, or managers. They show initiative in addressing areas of concern before they become problems. A-Ability, Attitude and Accountability : Employees exhibit ability to perform their job and conduct themselves in a professional and positive manner reflecting a professional environment readily assuming obligations in a dependable and reliable manner. C-Communication, Contribution, and Collaboration : Who are our Customers? Anyone who requests our help, needs our work product, or receives our services. Employees focus on customer service with creative solutions while improving the customer experience through clear, courteous, and timely delivery and communication. Sharing ideas with others helps expand our contribution to department goals. T-Teamwork : Employees work to contribute to the department's success by supporting co-workers, promoting excellence in work product and customer service, and in maintaining a satisfying, caring environment for each other. Salary Salary Negotiable Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. EEO Statement UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare - no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits!