Legal Support Specialist

Job Summary

We are seeking a Legal Support Specialist for an onsite opportunity in Dallas, TX supporting a busy, professional legal office environment. This role is ideal for a confident, detail-oriented office services professional who enjoys balancing print production, mailroom operations, document support, shipping and receiving, and customer-facing service throughout the day.

The Legal Support Specialist will work closely with attorneys, paralegals, and legal staff in a fast-paced setting where accuracy, confidentiality, and responsiveness are essential. This is a strong opportunity for someone who values a supportive team environment, clear daily responsibilities, hands-on training, and the ability to build long-term experience in legal office operations.

Key Responsibilities

- Operate high-volume copier and print production equipment, including copying, scanning, binding, finishing, OCR processing, file conversion, and document formatting.
- Process incoming and outgoing mail, packages, shipping requests, receiving documentation, postage, packing slips, and internal mail distribution.
- Provide professional customer service to attorneys, paralegals, executives, and legal staff while managing multiple service requests and job status updates.
- Support electronic document handling, FTP transfers, file organization, Table of Contents maintenance, archiving, purging, and records management.
- Maintain production logs, meter readings, billing documentation, inventory tracking, stocked service areas, and clean, organized workspaces.
- Assist with basic equipment troubleshooting, service call coordination, meeting room setups, light facilities support, and confidentiality compliance.

Compensation and Benefits

- Pay Rate: $22.00 to $23.00 per hour.
- Employment Type: Temp-to-Hire, Temporary W2 assignment expected to last 3+ months.
- Schedule: Monday through Friday, 9:00 AM to 6:00 PM.
- Location: Dallas, TX 75201.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage print production, scanning, copying, binding, finishing, and document formatting requests.
- Support mailroom operations, shipping and receiving, postage processing, package handling, and internal delivery.
- Provide onsite customer service and office support to attorneys, paralegals, and legal staff.
- Maintain document organization, service area readiness, equipment support, and legal document confidentiality.

- High School Diploma or GED required.
- 1 to 2 years of experience in office services, print production, mailroom operations, or a similar administrative support environment required.
- Strong communication, customer service, time management, and organizational skills.
- Ability to work independently, prioritize multiple requests, and make sound decisions in a fast-paced environment.
- Basic technical skills related to file conversion, scanning, electronic document handling, and office equipment troubleshooting.
- Professional demeanor with the ability to interact effectively with legal professionals, executives, and internal customers.
- Strong attention to detail and commitment to confidentiality when handling sensitive legal documents.

Preferred Qualifications

- Experience working in a legal office, law firm, corporate legal department, or professional services environment.
- 3 to 5 years of related office services, legal support, print production, or mailroom experience.
- Familiarity with high-volume copier and print production equipment.
- Knowledge of shipping and receiving procedures, postage meters, and package tracking systems.
- Experience with document management systems, workflow tools, OCR processing, FTP transfers, and electronic file organization.
- Basic facilities support experience, including supply inventory, meeting room setup, and service call coordination.