Accounts Payable Specialist

About Dealerware

Dealerware transforms the automotive retailers of today into the mobility network of tomorrow. Launched in 2016, Dealerware manages tens of thousands of vehicles at dealerships in North America across every major manufacturer brand. Dealerware is committed to being a people-first culture and a great place to work for all, with flexible scheduling, unlimited PTO, extensive benefits, a core value of Diversity, Equity & Inclusion, and a leadership and management team that defaults to being supportive and accessible. In 2026, Dealerware was recognized by Built In as one of their Best Startups to Work for in Austin for the fifth consecutive year.

Dealerware is currently hiring an Accounts Payables Specialist to support day-to-day payable operations.

We are hiring for a hybrid role in either Austin, Texas, or Ann Arbor, Michigan.

As an Accounts Payable Specialist, you will:

• Process and code vendor invoices accurately and in a timely manner through integrated billing platforms
• Manage invoice approvals with managers and department heads, and workflow routing within the AP platform
• Prepare and process weekly payment runs, including ACH, wire, check, and virtual card payments
• Maintain vendor master data, including banking details, tax forms, and payment terms, within the ERP system
• Perform AP-related bank reconciliations and support cash disbursement controls
• Research and resolve invoice discrepancies, vendor inquiries, and payment issues
• Ensure proper coding to general ledger accounts and cost centers
• Support month-end close activities related to accounts payable and accruals
• Maintain organized documentation for audits and internal controls
• Collaborate with accounting, operations, and finance teams to improve AP processes and efficiency

Your peers would say you:

• Are highly organized and vigilant about deadlines and details
• Embrace ownership and accountability
• Make things work, get things done, and communicate clearly
• Go above and beyond to ensure team success
• Make sound, informed decisions and know when to ask for guidance
• Learn new concepts quickly and enjoy continuous improvement
• Work well in collaborative, team-oriented environments
• Leave processes, systems, and teams better than you found them

Required Qualifications:

• 2 to 5 years of accounts payable or related accounting experience
• Hands-on experience with AP automation platforms such as Stampli, Bill.com , or similar billing integration tools
• Experience working within an ERP system (NetSuite strongly preferred)
• Strong understanding of payment processing, vendor management, and bank integrations
• Accrual accounting experience
• Experience with ACH, wires, and electronic payment workflows
• High attention to detail and ability to manage multiple priorities
• Strong written and verbal communication skills

Preferred Qualifications:

• Multi-State Sales tax experience
• NACHA banking file requirements knowledge

Dealerware offers you:

• Competitive base salary with bonus incentive eligibility
• Full benefits (medical, dental, vision, disability)
• 401(k) with company match
• On-demand educational courses via LinkedIn Learning
• Tuition reimbursement and continuing education
• Unlimited paid vacation policy
• Flexible work
• Generous Paid Parental Leave program
• Modern office and a dynamic team in downtown Austin with free parking
• Friendly, small company environment with a progressive culture

Dealerware is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Dealerware's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

*We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.