Senior Billing Coordinator

A large global law firm seeks a Senior Billing Coordinator to join their dynamic team. This role will be responsible for maintaining and managing the timekeeper and client matter master billing files at the firm, as well as maintaining the workflow of master billing files, opening new client matters, and validating Conflicts data for accuracy and completeness, and following up on missing or incomplete data.

Responsibilities:

• Managing and maintaining the workflow of the annual rates implementation and preparing and maintaining complex schedules and analysis for the firm’s annual rate implementation campaign
• Performing quality assurance analysis for the firm with regards to master billing file and making recommendations for resolutions based on analysis findings
• Assisting the department’s supervisor/team lead in the preparation, maintenance, and update of the Master File Maintenance manual, training new staff, tip sheets, and educational tools that support Master File set-ups firm-wide
• Verifying and opening all master billing file setups, including billing rates and exception rate hierarchies, providing guidance to all billing staff regarding all client matter and timekeeper master set-ups, and responding to all forms of inquiries from practice offices and other internal/external customers
• Maintaining timekeeper master file records, including budgets, Partner promotions, Associate progression and secondments, tracking of 5th year academy attendance, Leave of Absence information, and terminations, validating complex rate logic for each timekeeper, and coordinating new timekeeper set-ups for practice office HR Managers regarding PCN paperwork and follow-up items
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that firm retains

Qualifications:

• Possess knowledge of basic accounting principles
• Display the ability to comprehend and accurately perform mathematical functions
• Demonstrate analytical skills needed to correctly comprehend and communicate data
• A high school diploma
• A bachelor's degree in accounting, business administration, or a related field, preferably
• A minimum of three (3) years of experience in legal billing or billing analysis within a professional services organization
• Experience with an Elite Billing system, preferably

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