Assistant Controller & HR Administrator

CSM Industrial, a growing leader in the Houston industrial construction market, is seeking an experienced Assistant Controller & HR Administrator to join its team. This pivotal role combines financial leadership with hands-on HR administration, supporting both the operational and strategic needs of the business. As the company scales under new ownership, the Assistant Controller & HR Administrator will play a key role in building robust financial infrastructure, ensuring accurate project accounting, and fostering a positive workplace environment. This is an excellent opportunity for a detail-oriented professional who thrives in a dynamic, project-driven setting and is eager to make a significant impact on both finance and people operations.

Responsibilities

• Financial Reporting & Internal Controls: Prepare and distribute monthly job cost reports, WIP schedules, and project-level P&L summaries; maintain the accuracy of the general ledger; monitor budget-to-actual variances; assist with monthly and year-end financial close; design and maintain internal controls over AP, AR, and payroll; support annual audit or review processes.
• Accounts Payable: Receive, verify, and match vendor invoices; enter invoices into ComputerEase; manage weekly payables cycle; validate subcontractor pay applications; ensure timely AP coordination to support project delivery.
• Project Billing & Accounts Receivable: Create and manage Schedules of Values; generate and distribute billing reports; submit billing and compliance documents; monitor outstanding receivables and escalate as needed; participate in contract reviews and project meetings.
• Job Costing & WIP Management: Maintain accurate job cost structures; prepare and review WIP schedules; coordinate with Project Managers on cost coding; reconcile project cost reports to the general ledger; support project closeout accounting.
• Payroll: Collect and process weekly timesheets; coordinate with field leadership on payroll changes; submit payroll and obtain approvals; track PTO; reconcile payroll registers to general ledger; implement electronic timesheet and HRIS systems as needed.
• HR – Recruiting & Onboarding: Manage employment applications; coordinate pre-employment checks; onboard new hires; maintain employee records and ensure compliance with federal and state requirements.
• Benefits Administration: Enroll new hires in benefits; respond to employee benefits questions; lead annual benefits review and plan selection; ensure ACA compliance and reporting.
• General Office Administration: Manage incoming mail; administer time-off requests; approve banking payments and ACH transactions; support day-to-day office operations.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field required
• 5+ years of progressive accounting experience, including at least 2 years in a construction or project-based business
• Experience with job costing, WIP reporting, AIA billing, and percentage-of-completion accounting
• Proficiency in construction accounting software (ComputerEase strongly preferred; Acumatica, Sage 300 CRE, or Foundation also applicable)
• Working knowledge of HR functions, including recruiting, onboarding, payroll processing, and benefits administration
• Experience preparing or supporting monthly financial close and reporting packages
• Strong understanding of internal controls in AP, AR, and payroll environments
• High attention to detail and ability to manage multiple deadlines
• Excellent written and verbal communication skills; able to present financial information to non-accounting managers
• Proficient in Microsoft Office Suite, especially Excel
• CPA or CPA candidate a plus
• Experience in industrial construction, heavy civil, or specialty contracting in the Gulf Coast market preferred
• Familiarity with union or craft labor payroll practices preferred
• Prior experience as a sole-charge or assistant controller in a company under $50M in revenue preferred
• Experience supporting an ownership transition, acquisition integration, or rapid-growth scaling environment preferred
• Experience managing benefits enrollment cycles and carrier relationships preferred

Compensation

$80,000 – $95,000 annually

Benefits

• Comprehensive health, dental, and vision insurance
• Paid time off (PTO)
• 401(k) retirement plan