HR Coordinator

The HR Coordinator will provide hands-on administrative and operational support to the HR function across Smith Industries LLC and SI Utility. This is a part-time, in-office position based in Midland, TX.

The ideal candidate is proactive, highly organized, and comfortable managing repetitive and detail-oriented tasks in a fast-paced manufacturing environment. This role requires someone who can work independently, maintain confidentiality, and consistently follow through on routine processes with accuracy and professionalism.

The HR Coordinator will support a broad range of HR functions, including recruiting, onboarding, employee documentation, policy administration, compliance tracking, and general HR support. This position is well suited for someone who enjoys creating structure, staying ahead of tasks, and making a meaningful contribution through reliable day-to-day support.

Recruiting & Onboarding

• Assist with posting job openings, screening applications, and coordinating interviews
• Prepare offer letters, new hire paperwork, and onboarding material
• Facilitate new employee orientation and ensure a smooth first-day experience
• Maintain applicant tracking and follow up with candidates throughout the hiring process

Employee Records & File Maintenance

• Maintain accurate and up-to-date employee personnel files in compliance with company policy and applicable law
• Process employment changes including new hires, terminations, transfers, and title changes
• Ensure confidentiality and proper handling of all sensitive HR documentation

Payroll & Benefits Support

• Assist with payroll data entry and timecard review in coordination with the payroll team
• Support benefits enrollment, changes, and employee inquiries
• Help coordinate COBRA notifications and other separation-related administrative tasks

General HR Administration

• Respond to employee questions and direct inquiries to the appropriate HR resource
• Support HR compliance efforts including I-9 maintenance, posting requirements, and recordkeeping
• Assist with company communications, policy distribution, and acknowledgment tracking
• Provide general administrative support to HR leadership as needed

Required

• High school diploma or equivalent
• 1–2 years of experience in an HR or HR coordinator role preferred; generalist experience across multiple HR functions is a plus
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong written and verbal communication skills

Preferred

• Experience in a manufacturing or industrial environment
• Familiarity with HRIS or payroll systems
• Working knowledge of basic HR practices and employment law fundamentals