Receptionist & Accounts Payable Specialist

RECEPTIONIST / ACCOUNTS PAYABLE SPECIALIST

SUMMARY OF JOB

The Receptionist/Accounts Payable Specialist serves internal and external customers by providing outstanding customer service while managing incoming calls and supporting the accounting team. This role handles accounts payable processing ensuring invoices are accurate and paid on time. The ideal candidate is organized detail-oriented and thrives at balancing administrative responsibilities and accurate and timely accounts payable processing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Receptionist

• Monitor general voice mail box and Customer Service Voice Mail Box.
• Operates telephone console to receive incoming messages and direct callers to proper destination.
• Collects and distributes mail and messages.
• Check the fax email and distribute out emails.

Accounts Payable

• Process Accounts Payable Invoices ProcessAccounts Payable Checks.
• Monitor and manage Accounts Payable Aging Reconciliation to General Ledger.
• Process monthly employee company credit card statements.

Cash

• Process and post lockbox receipts

Accounting

• Prepare and post weekly payroll entries; prepare auxiliary payroll reports

• Prepare various journal entries to maintain reasonably stated general ledger
• Prepare Weekly Payroll and Production Metrics Reports
• Prepare G/L Account Reconciliations
• Prepare other reports as directed by controller

• Perform other duties as assigned

PERSONAL CHARACTERISTICS

• Must be reliable organized detail oriented and professional at all times. The right candidate must demonstrate a high level of trustworthiness confidentiality & ethical standards.

EDUCATION SKILLS & EXPERIENCE

• Requires a high school diploma or its equivalent with classes in accounting.
• 2 years of clerical experience in an office environment with some accounting experience.
• Previous switchboard or front desk receptionist experience a plus.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

While performing the duties of this job the employee is regularly required to sit. The employee is occasionally required to stand walk use hands to handle or feel reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision depth perception and ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job the employee may be exposed to dangerous chemicals including exposure to fumes or airborne particles below OSHA permissible limits. Frequently exposed to high heat and humid conditions. Employees will be frequently exposed to loud sounds below the OSHA permissible limits.

Hohman Plating LLC is an equal opportunity employer.

Required Experience:

IC