City Secretary Division Assistant

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The City of Bryan is accepting applications for Division Assistant within the City Secretary's Office. This positon performs a wide variety of clerical and administrative responsibilities in direct support of the City of Bryan City Secretary's Office and City Council. Reports directly to the City Secretary/Director of Legislative Services.

Hiring Pay Rate $16.00-$20.00/hour (depending on qualifications)

Responsibilities

• Responds to telephone, e-mail, or in-person inquiries or the City Secretary's Office, Mayor, and City Council from citizens, City staff, and others.
• Composes, types, reviews, and/or edits a variety of correspondence, reports, forms, meeting minutes, invitations, and other materials requiring judgment as to content, accuracy, and completeness.
• Provides general clerical support including data entry, filing, copying, scanning, faxing, and processing incoming and outgoing mail.
• Maintains the department, Mayor, and City Council calendars; schedules appointments, meetings, and travel arrangements as needed.
• Assists in the procurement of department materials and supplies, including promotional items for the Mayor and City Council.
• Maintains departmental records and files; scans records into City's imaging system (Laserfiche).
• May be required to attend various meetings and receptions and assist with preparations.
• Responsible for set-up of City Council meetings.
• Orders food for City Council meetings and events.
• Coordinates the City Council's annual volunteer reception.
• Processes payments and purchase requisitions for City Council budget.
• Assists with conducting City elections.
• Performs related duties as required.

Minimum Qualifications

• High School Diploma or GED, plus additional experience, training, and/or course work in business, public, or office administration.
• Must possess at least two (2) years of experience performing records management, administrative, clerical, or similar office support responsibilities in a professional office environment.
• Additional higher education such as an Associate's degree or completion of a vocational program in office administration is a plus, but not required.

Equivalent combinations of education, experience, certification, and training may be considered.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person