Payroll Manager

Who we are!

At 4 Consulting Inc. our mission is to build long term relationships based on trust, integrity, and knowledge with all our employees and business affiliates. 4Ci has been in business for over 20 years and has employees working on mission critical projects nationwide. We provide computer programming, testing, and system design services to develop and maintain multi-year, multi-million-dollar mission critical applications for the U.S. Government.

Examples of such applications include Medicaid MMIS systems, Health Insurance Exchanges, Child Support systems, Food Stamps, and Unemployment Insurance systems. We hire professionals who have the desire, aptitude, and attitude to work with our clients including major consulting firms, U.S. State Government agencies, and enterprise organizations.

While employed with us, you will gain hands-on experience working on very large-scale mission critical applications utilizing the latest technologies and enterprise tools. We invest in training our employees and continuously retool their expertise to meet evolving project needs.

More importantly, our employees have a well-defined social and business purpose — helping our clients deliver critical social and welfare benefits to millions of families through technology and innovation.

What we do!

We partner with leading consulting firms and government agencies to design, develop, and maintain complex, enterprise-level, client-facing systems that support social and welfare programs nationwide. Delivering these highly sophisticated solutions requires professionals with broad expertise across finance, payroll, accounting, technology, operations, compliance, and organizational leadership.

We are committed to investing in our employees and creating opportunities for professional growth and long-term success.

Job Title: Payroll Manager

Location: McKinney, Texas

Duration: Permanent

Position Overview

The U.S. Payroll Manager is responsible for leading all payroll operations across the organization, ensuring employees are compensated accurately and on time while maintaining compliance with federal, state, and local payroll regulations. This role provides both strategic and operational leadership for payroll functions, collaborates closely with HR and Finance teams, and drives payroll process optimization and compliance initiatives.

This position requires extensive experience with QuickBooks Payroll and payroll systems integration.

Responsibilities

Payroll Processing & Operations

• Manage end-to-end payroll processing for full-time employees, contractors, temporary staff, and part-time employees using QuickBooks Payroll.
• Ensure accurate payroll calculations including salaries, overtime, bonuses, commissions, deductions, garnishments, and benefits.
• Oversee payroll schedules and payroll calendar management across multiple pay cycles.
• Reconcile payroll data with HR records and financial statements.
• Integrate payroll systems with HRIS and timekeeping platforms to ensure operational efficiency.

Compliance & Regulatory Oversight

• Ensure compliance with federal, state, and local payroll laws and regulations including FLSA, FICA, FUTA, and tax requirements.
• Prepare and file payroll tax returns, W-2/W-3 forms, 1099s, and related payroll reporting.
• Support audits and respond to payroll-related government inquiries.
• Monitor payroll law updates and implement necessary process and compliance changes.

Systems & Process Optimization

• Administer and maintain QuickBooks Payroll system configurations and integrations.
• Identify opportunities for automation and payroll process improvements.
• Lead payroll system enhancements, reconciliations, and documentation initiatives.
• Maintain payroll policies and standard operating procedures.

Reporting & Analytics

• Generate payroll reports including labor cost analysis, overtime tracking, and headcount reporting.
• Conduct payroll reconciliations and support year-end financial reporting and audits.
• Provide payroll analytics to support workforce planning and business decisions.

Team Leadership & Development

• Supervise, mentor, and train payroll staff.
• Promote accountability, accuracy, and continuous improvement within payroll operations.
• Collaborate with HR, Finance, and Operations teams to align payroll processes with organizational goals.

Employee Support & Communication

• Serve as the primary point of contact for payroll-related questions and issue resolution.
• Assist employees with deductions, payroll discrepancies, benefits, and payroll policies.
• Provide guidance on payroll procedures and compliance requirements.

Strategic Responsibilities

• Partner with HR and Finance leadership on payroll strategy and policy development.
• Support compensation and benefits integration initiatives.
• Analyse payroll trends to support labor forecasting and financial planning.
• Lead payroll-related projects including organizational changes and system upgrades.

Qualifications

• QuickBooks Certification required (Certified QuickBooks ProAdvisor or equivalent).
• 05+ years of payroll administration experience with leadership responsibilities.
• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred.
• Strong knowledge of U.S. payroll laws, federal/state tax regulations, labor laws, and compliance standards.
• Candidates with prior experience in payroll processing and accounting in a staffing environment will be preferred.
• Expertise in QuickBooks Payroll and HRIS integration.
• Experience with ADP, Paychex, Ceridian, or Oracle payroll systems is a plus.
• Advanced Microsoft Excel skills required.
• Excellent analytical, organizational, communication, and problem-solving skills.
• Ability to manage confidential information with discretion and professionalism.

40 hours per week. Monday–Friday. Must be authorized to work in the United States.

Email resumes to ***email_hidden*** or mail to:

Attn: HR

4 Consulting Inc.

6850 TPC Drive, Suite 208

McKinney, TX 75070

Disclaimer

4 Consulting Inc. offers a comprehensive compensation and benefits package. 4Ci is an affirmative action-equal opportunity employer. 4Ci complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected under applicable federal, state, or local laws.