Safety Administrative Coordinator

Safety Administrative Coordinator

Position Overview

We are seeking a highly organized and detail-oriented Safety Administrative Coordinator to support a critical safety initiative and administrative operations. This role will play a key part in establishing and organizing safety systems, documentation, and processes, while also assisting with general office and project logistics.

The ideal candidate is tech-savvy, proactive, and comfortable working with sensitive employee information while maintaining strict confidentiality.

Key Responsibilities

• Assist in setting up and managing a new safety portal, including uploading and maintaining employee data
• Digitize and upload paper safety certificates and records
• Create and organize electronic and physical filing systems
• Support logistics and coordination of a company-wide safety stand-down event
• Develop schedules, prepare materials, and assist with ordering supplies
• Proofread and format safety policies and documentation for accuracy and consistency
• Create and maintain SDS (Safety Data Sheet) binders
• Assist in building a safety-focused employee intranet
• Contribute to the development of safety SOPs (Standard Operating Procedures) based on experience
• Perform general administrative duties including copying, filing, and document management
• Learn internal systems and develop a user guide to support ongoing usage

Qualifications

• Strong computer skills, including advanced proficiency in Microsoft Excel
• Excellent organizational, planning, and time-management skills
• Ability to quickly learn new systems and work independently to problem-solve
• Experience handling confidential employee data with professionalism and discretion
• Strong attention to detail and accuracy in documentation
• Prior experience supporting safety programs, documentation, or compliance initiatives is a plus

Additional Requirements

• Must be able to pass a background check
• Will be required to complete HIPAA training due to access to employee information

Ideal Candidate

The ideal candidate thrives in a fast-paced, project-driven environment and can balance administrative support with process-building responsibilities. This role is perfect for someone who enjoys organizing systems, improving workflows, and contributing to safety and compliance initiatives.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.