Accounts Receivable Clerk

SUMMARY: The Accounting Clerk/Accounts Receivable position is necessary to directly support our business organization and manage incoming payments, properly track, enter them into our database and process the daily billing. This is achieved by accurately maintaining records, updating client accounts, communicating in a positive and supportive manner with a sense of urgency to collect payment information. This position will also be responsible for some level of cash receipt posting. At all times, the position requires positive attitude and delightful disposition.

COMPANY RESPONSIBILITIES:

• Safety – Observe and follow safety and security procedures designed to ensure the safety of our employees.
• High Performance – Consistently perform at a high level and with a sense of urgency.
• Integrity & Honesty – Demonstrate and enforce full compliance with rules, regulations, and standards in a candid, truthful and ethical manner.
• Focus – Stays on task to achieve goals and objectives even during difficult and stressful situations.
• Teamwork – Cooperatively works with team members to solve problems, identify waste and meet organizational goals.

POSITIONAL RESPONSIBILITIES:

• Process the Daily Billing which includes all deliveries made on our truck.
• Communicating with Clients and Sales Reps to request and arrange payments
• Cash Receipt Posting’s for multiple payment types
• Cross Train with Accounting Clerk/Accounts Payable and Accounting Clerk/Credit Analysis as necessary
• Process any necessary Sales Journal
• Digital filing and/or upload for billing records
• Performs other duties and/or responsibilities as requested
• Operate computers programmed with accounting software to record, store and analyze information
• Verify figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
• Operate 10-key calculators, keyboards, and copy machines to perform calculations and produce documents
• Reconcile or note and report discrepancies found in records
• The ability to accurately read various types of documents necessary to do the job
• Prevent the occurrence of any non-conformity relating to products, processes, or systems
• Identify and record any problems related to products, processes, or systems
• Initiate, recommend, and/or provide solutions through identified channels
• Verify the implementation of said solutions
• Performs other incidental and related duties as required and assigned

COMPETENCIES, SKILLS, AND ABILITIES

• Excellent analytical, computational, and mathematical abilities
• Excellent attention to detail and accuracy
• Excellent verbal and written communication skills
• 10-key by touch
• Experience in Basic Bookkeeping and tracking of Financial Transactions
• General Ledger Experience preferred, but not required
• Knowledge of customer service principles and practices
• Information management; organizing and planning
• Knowledge of computers and relevant software applications, primarily Microsoft Office Products and Outlook

DIRECT REPORTS
Accounting Manager

EDUCATION / EXPERIENCE

• High school diploma or (GED), some college or vocational school preferred
• Minimum of two years of related experience and/or training; knowledge of clerical procedures and data entry

LANGUAGE SKILLS

• Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS
None

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk; use hands to finger, handle or feel objects, type and use a mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Monday-Friday – 8:00 am to 5:00 pm .

TRAVEL REQUIREMENTS
None