Purchasing Manager

This is an Internal posting for City of Corinth employees only

Under general supervision, provides central purchasing of supplies, materials, equipment, and services and procurement assistance to City departments; assures compliance with state and Federal regulations, and City policies and procedures.

• Develops and administers procurement policies, procedures, and internal controls to ensure compliance with Texas statutes and City ordinances.
• Manages the full procurement cycle including bid solicitation, vendor selection, contract negotiation, award, and contract monitoring.
• Prepares and reviews bid specifications, Requests for Proposals (RFPs), Invitations to Bid (ITBs), and Requests for Qualifications (RFQs).
• Collaborates with City departments to identify purchasing needs, define specifications, and develop project plans; serves as the primary advisor on procurement matters; oversees procurement activities to align with City objectives; supports departments in drafting and posting Requests for Proposals (RFPs); and provides training to staff on purchasing policies and procedures.
• Administers and manages the City’s Purchasing Card (P-card) program, including the issuance and cancellation of cards, regular review of transactions for compliance with policies, and conducting monthly and annual audits of card activity.
• Coordinates work with bidders, contractors and suppliers; assists with the review, analysis and evaluation of bid responses, pricing, technical documentation, and contracts.
• Resolves problems encountered with departments and vendors; tracks the status of purchase orders; acts as first point of contact for all facets of the procurement process.
• Processes purchase orders through required approval process; prepares and updates reports, records and related documents; responds to inquiries and resolves issues within scope of authority.
• Reviews contracts for accuracy, legal compliance, and adherence to budgetary constraints; coordinates with legal counsel as necessary.
• Prepares special reports and studies on procurement activities and transactions as needed; researches changes in state codes on purchasing practices and policies.
• Makes decisions within limits of delegated authority and budgetary constraints on selection of suppliers, acceptance of bids, and determination of the most cost-effective procurement method.
• Responds outside of normally scheduled work hours in response to special events, natural disasters, emergencies, or critical incidents as determined by the City.
• Maintains the integrity, professionalism, values and goals of the City by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
• Cooperates with co-workers professionally to accomplish work efficiently and effectively.
• Has regular, predictable attendance; attendance is a factor in continued employment with the City.
• Performs other duties as assigned or required.

Education and Experience:

• Associate’s degree in Business Administration, Public Administration, Finance, Supply Chain Management, or a related field. AND three year’s increasingly responsible purchasing, municipal government experience,
• OR an equivalent combination of education, certifications and experience.
• Ability to communicate effectively both verbally and in writing.

Required Licenses or Certifications:

• Must possess a valid Texas Driver’s License.
• Must pass criminal background check, credit check and drug test.

Preferences:

• Certified Purchasing Manager (CPM) preferred.
• Bachelor’s degree preferred.
• Municipal Government Experience
• Knowledge of State and Federal laws, statutes, rules and regulations governing procurement activities.
• Knowledge of City organization, operations, policies and procedures.

Required Knowledge of:

• City organization, operations, policies and procedures.
• State and Federal laws, statutes, rules and regulations governing procurement activities.
• City ordinances, codes, and policies related to procurement activities.
• Principles and practices of public sector purchasing, records management, and customer service.
• Principles of procurement accounting, fund accounting, and contract administration.
• Record keeping and file maintenance principles and procedures.
• Business and personal computers, and specialized accounting software applications.
• Customer service standards and protocols.

Required Skill in:

• Interpreting and applying purchasing standards and procedures, applicable state rules and regulations, and City policies and procedures.
• Analyzing purchasing issues, evaluating alternatives, and making decisions based on findings.
• Analyzing and interpreting contracts and technical documents
• Preparing, maintaining, and reviewing records, reports, and documentation.
• Establishing and maintaining cooperative working relationships with co-workers, vendors and representatives from other governmental agencies.
• Assessing and prioritizing multiple tasks, projects and demands.
• Effective communication, both verbal and written.

Physical Demands / Work Environment:

• Physical requirements include occasional lifting/carrying of five to twenty-five pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment.
• Work is performed in a standard office environment.