Discipline Assistant for Administration

:

s - Human Resources Department

Position: District Administrative Assistant

Department/Campus: Cluster Reports to: Area Superintendent

FLSA Status: Nonexempt Pay Grade: PG 1060

Job Type Full Time Work Hours Normal School hours

JOB GOAL

Provides administrative/clerical support for the designated District Superintendent in the areas of payroll, correspondence, report preparation, inventory management, budget maintenance, public relations, and information dissemination.

POSITION QUALIFICATIONS: o High School Diploma or G.E.D. o Minimum of 2 years of experience as a secretary is preferred.

DUTIES AND RESPONSIBILITIES: o Meet and interact with public and employees in routine situations which require tact, discretion and courtesy including answering phones and taking messages. o Give information and interpretations of policies or procedures related to departmental or designated campus activities. o Establish, maintain and monitor accurate, neat and efficient electronic and manual filing systems. o Sort and classify incoming mail and other information for efficient disbursement to appropriate recipients. o Prepare, compose, design letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions, brochures, board packets, policy book information and other materials from marginal notes, rough drafts, verbal instructions, etc. o Compile information from various sources on a variety of standardized forms of reporting purposes. o Assist in the orientation and training of certain employees or volunteers. o Prepare accurate meeting minutes. o Ability to handle confidential information. o Book events. o Make travel arrangements, provide meals, etc. as necessary. o Use effective, positive interpersonal communication skills. o Perform other duties as assigned.

SKILLS AND ABILITIES: o Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district. o Ability to establish and maintain effective working relationships both internal and external to the district. o Ability to organize special programs for assigned campus. o Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone. o Ability to analyze data o Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: o Light Work: may require occasional light lifting. o Nights and weekend activities will be occasionally required. o Position is in office setting and may involve prolonged work at a desk in one location. o Moderate travel is required.

Revised on 10/04/2017

Job Type: Full-time

Pay: From $15.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• San Antonio, TX 78253: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person