Executive Assistant to Vice President for Development and Alumni Relations

Posting Details

Position Information

Posting Number S06820P Position Title Executive Assistant to Vice President for Development and Alumni Relations Department VP Development Location Arlington Position Status Full-time Work Schedule

Monday-Friday; 8:00am-5:00pm

• May require occasional travel, evening, and weekend duties.

Salary Salary is commensurate based on qualifications and relevant experience. Pay Basis Monthly Job Summary

The Executive Assistant for the Vice President for Development and Alumni Relations is responsible for performing a multitude of administrative duties and task-oriented projects. Provide oversight and guidance to select projects, office management, calendars and budget. Maintain professional working relationships with the internal and external university community.

Essential Duties And Responsibilities

• Manage and coordinate the calendar for the business unit leader, schedule meetings, take minutes, and arrange travel. Answer calls and welcome visitors, make appointments, provide information when appropriate.
• Maintain and reconcile budget/financial statements and personnel transactions, requisitions, ProCards, student time, inventory and asset management, staff vacation and sick leave, annual space inventory and key audit according to established policies and deadlines.
• Manage project and event deadlines and communications for the administrative office. Coordinate catering, meeting logistics and agendas for events, staff meetings and luncheons.
• Compose briefings and correspondence. Proofread documents for review and/or official signature. Handle confidential and sensitive materials and conduct related research as necessary.
• Manages inquiries directed to the business unit leader; determines the proper course of action and collaborates with the appropriate individual(s) to formulate the responses.
• Retain files according to records retention policy. Maintain Student schedules. Order supplies and office equipment. Submit maintenance/help desk requests as needed.
• Process forms for recruitment, appointments, position changes, leave requests and terminations in PeopleAdmin. Performs other duties assigned.
• Other duties as assigned.

Minimum Qualifications

• Associate degree
• Five (5) years of increasingly responsible administrative experience, supervisory experience, knowledge of digital tools and office software applications, and demonstrated financial understanding of budget management
• An equivalent mix of education and relevant experience in similar roles may also be accepted.

Preferred Qualifications

• Bachelor’s degree or equivalent with more than
• Five (5) years of increasingly responsible administrative experience, knowledge of digital tools, and other office software applications and demonstrated financial understanding of budget management.
• Experience with PeopleSoft/UT Share.

Knowledge, Skills and Abilities

• Proven administrative and Microsoft Office skills.
• Excellent oral and written communication skills.
• Ability to multitask, organize, prioritize and work with initiative both independently and within a team environment.
• Attention to details, decision-making and problem-solving skills.
• Ability to maintain a high degree of confidentiality.
• Must be highly motivated and collaborative.
• Ability to manage a significant workload and prioritize tasks in a fast-paced office environment.

Requirements

Other Requirements Workplace and Eligibility Conditions

Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

Benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure , you authorize the University to conduct routine background checks.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at .

This is an exciting time to join UTA and contribute to its bold vision for the future.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected] .

Posting Detail Information

Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted 3 Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
• GED
• High School Diploma
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• PhD or equivalent
• * How many years of supervisory and administrative experience do you have?
• None/less than 2 years
• 2 to 3 years
• 3 to 4 years
• 5 years or more
• * How many years of higher education experience in an administrative capacity?
• None/less than 2 years
• 2 to 3 years
• 3 to 4 years
• 5 years or more
• * What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
• No skills/Basic
• Intermediate
• Advanced
• Proficient
• * How many years of experience do you have in calendar management and travel coordination at the executive level?
• 1 to 2 years
• 3 to 4 years
• 5 years or more

Documents Needed To Apply

Required Documents

• Resume or CV
• Cover/Interest Letter

Optional Documents