Senior Document Controller
- Validates, captures, processes and tracks all transmittals, deliverables and other project records, information and data and accepts them to the project EDMS
- Ensures documents and deliverables conform to project contract requirements, project procedures and company policy.
- Develops project work instructions, guidelines, templates, training materials and procedures to facilitate project document management activities
- Configures, tracks, expedites and validates project document reviews and provides technical support to assigned reviewers as needed
- Provides end users support and assistance with researching or retrieving documents, basic use of project repositories and troubleshoots systems disruptions
- Coordinates new user onboarding, account creation and access/permission approvals
- Works closely with Project Management and the Information Management Manager to coordinate with contractor counterpart and internal document control team to prioritize and align on managing deliverables
- Serves as project system admin to configure and deploy workflow templates and distribution groups
- Coordinates with IT and contractors to verify, resolve and restore API and integration functionality during disruption events
- Trains and supports internal and external project team members ensuring proper compliance to project Document Control protocols and conformance to contract requirements
- Analyzes and validates project KPI dashboards data and facilitates reconciling any discrepancies
- Coordinates agenda for internal and contractor bi-weekly document control meetings
- Performs other duties as assigned (no more than 5% of duties). Qualifications Education
- H.S. Diploma/GED Required
- Bachelor's Degree Business, Information Management, Information Technology or Applied Sciences. Preferred Experience
- 5+ Engineering Project Document Control and administration of EDMS systems. Required
- 5+ Project Document Control experience in the LNG, Oil & Gas, Energy Sector. PreferredSkills and Abilities
- Proficiency working with Microsoft Office suite applications, Sharepoint Onine and O365. Intermediate
- Proficiency working with .pdf, AutoCAD, .csv file formats, electronic document management systems, data entry or other computer input preferred, quality management systems and processes. Intermediate
- Knowledge and understanding of business technology, technology platforms and integrations. Intermediate
- Knowledge and proven application of Document Control principles and practices. Intermediate
- Excellent interpersonal, verbal, and written skills. Intermediate
- Knowledge and understanding of business process and Project Information Lifecycle. Intermediate
- Strong communications skills. Intermediate
- Strong initiative with the ability to work independently as well as with a diverse, complex and broad project team. Intermediate Licenses and Certifications
- Certified Document Controller (Consepsys) Required
- Aconex Accredited Associate Required
- Business Process Management Specialist (AIIM) Preferred
- Modern Records Management Specialist (AIIM) Preferred
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