CSU Admin
- Relocation Authorized: National - Single
- Telework Type: Full-Time Office/Project
- Work Location: Brownsville, TX
- Must work in a confidential manner to ensure confidentiality of project files.
- Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities.
- Assists in filing, copying, scanning and faxing documents.
- Checks quality of own work.
- May assist in coordinating meeting arrangements and catering services for department functions.
- May order project or department supplies and maintain supply cabinet.
- May publish and distribute department bulletins throughout project office and field.
- Assists in distribution of incoming and outgoing documents throughout the office, including the field.
- Keeps abreast of project departmental systems, services relevant to area of responsibility, and project process improvements, procedures, and practices.
- May assist in preparing routine or preformatted documents, using standard word processing, spreadsheets, or other project databases, as needed, for field support work activities.
- Processes a variety of procedural steps in accordance with well-defined procedures and guidelines.
- May assist in producing logs and reports relevant to assigned area of responsibility.
- May assist in gathering information for project field supervisor(s), departments and or project field personnel as requested.
- Assists in maintaining filing system for project files, including other documents such as purchase orders, FMR’s, personnel files or specific files for assigned department.
- May assist with data entry using project tracking systems for purposes of tracking, issuing and receiving material and or project supplies in the field relevant to assigned area of responsibility.
- Must be punctual and maintain a dependable level of attendance in accordance to project work rules.
- Adheres to all safety procedures.
- Strong proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, Teams).
- Ability to prepare, edit, and manage technical and administrative documentation with accuracy and attention to detail.
- Strong organizational and prioritization skills; ability to manage multiple tasks in a fast-paced environment.
- Ability to work collaboratively with construction, engineering, commissioning, and turnover teams.
- Strong interpersonal and customer-service skills with the ability to communicate professionally at all organizational levels.
- Ability to handle confidential information with discretion.
- Basic understanding of construction or commissioning workflows, or willingness to learn.
- Experience arranging travel and meetings (domestic and/or international) and preparing expense reports; Concur experience preferred.
- Ability to learn new software tools, including CCMS platforms and reporting system
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