Executive Assistant

Established in 1968, Cherry Coatings is one of the largest commercial paint contractors in the country. We are a family-owned business that provides architectural, industrial, and maintenance coating services for some of the most recognizable facilities in Texas, Arizona, Tennessee, and beyond. Our strong emphasis on high-quality service and client satisfaction has made us the select partner for general contractors, property management firms, and facility managers.

The ideal candidate will provide top-level assistance for high level executives.

Responsibilities:

• The primary responsibility is to support the CEO and CGO while also providing support to the executive team as directed.
• Conduct all actions with strict adherence to confidentiality.
• Ensure that response both internal and external are prompt and accurate.
• Maintain and refine internal processes that support C-Suite level executives.
• Manage communication between internal and external executives on various projects and tasks.
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinate scheduling and extensive calendar management.
• Work alongside C-Suite on various project-based tasks.
• Coordinate, prep, and attend meetings- showing presence, attentiveness and follow up on action items as needed.
• Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Support the marketing department with various projects.

Qualifications:

• 3 years’ experience in an administrative role.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Computer savvy with working knowledge of Microsoft Office, Excel required.
• Ability to use standard office equipment.
• Outstanding organizational and time management skills.
• Excellent written & oral communication abilities with aptitude in problem-solving.
• Professional appearance.
• Dynamic personality.
• Exceptional attention to detail.
• Superior ethics & ability to maintain strict confidentiality.
• Strong work history, attendance & reliable transportation.