Staff Accountant

Description

All The Town Lake Company employees are representatives of the company and must be aligned with our AHEAD values:

A ccountable - We have integrity, are trustworthy, and do what we say we will do. We exercise good judgment and do not compromise our character. We maintain our reputation by promoting good governance and ensure that individuals and organizations act responsibly and in the best interest of the communities we serve. 

H ospitable - We interact with those around us in a welcoming and kind manner, creating a positive environment with the intent of making others feel welcome and valued. We set aside our egos - recognizing the benefit of partnership with our teammates, clients, and community – and assure winning happens only collectively. 

E xceptional - We take pride in our work product and require ourselves and our team to surpass the status quo. We deliver a level of excellence, distinction, and uniqueness that sets us apart from others. 

A gile - We prioritize adaptability, responsiveness, and decisiveness in the face of evolving circumstances. We embrace collaboration, learn from feedback, and deliver high- quality results efficiently. 

D riven - We show our initiative through our work ethic and decision making. We take ownership of our goals and the trajectory of our success. 

SUMMARY

The Staff Accountant role maintains financial reports, records, and general ledgers; processes accounts payable and accounts receivable; and performs general bookkeeping for properties managed by the company. 

PRIMARY JOB RESPONSIBILITIES

General Accounting:

· Full cycle monthly,quarterly, and annual accounting of operating real estate portfolio (in-house and third-party management projects as assigned)

· Full cycle monthly, quarterly, and annual accounting of operating real estate portfolio (in-house and third-party management projects as assigned)

· Ensure accuracy of financial data by maintaining the general ledger and performing monthly, quarterly, and annual reviews of the accounts

· Review and post monthly commercial billing for income-producing properties

· Review and post prior-year reconciliation charges annually

· Preparation and posting of monthly bank reconciliations including follow-up and correction of outstanding items

· Monthly balance sheet reconciliation

· Maintain asset amortization and depreciation schedules

· Collaborate with property management team to review and process financial data, including property budgets, tenant lease adjustments, and expense reconciliations

· Assist in vendor audit and preparation and distribution of 1099s

· Provide information to external auditors annually

· Produce monthly and quarterly financial statements and supplemental reporting

· Prepare accurate and timely financial information as required internally by management and externally by investors and other parties

· Maintenance and distribution of accounting records including server back-up of Google documents

Accounts Payable (AP):

· Review, verify, and process vendor invoices for accuracy and compliance with company policies 

· Communicate with vendors to resolve discrepancies and ensure timely payments. Address any inquiries regarding payment status

· Allocate expenses to the appropriate property and general ledger account, ensuring accurate cost distribution

· Perform regular reconciliations of accounts payable, including intercompany payables, to ensure accuracy in the general ledger and timely payment of outstanding invoices

Accounts Receivable (AR):

· Generate, review, and send invoices for intercompany, third party, and corporate entities in a timely manner

· Apply receipts to open invoices/charges and ensure accurate posting in the general ledger

· Prepare and review accounts receivable aging reports monthly to monitor overdue accounts and follow up with property managers to ensure timely collection of payments

· Perform monthly reconciliations of AR-related accounts, including intercompany receivables and tenant ledgers, to ensure all transactions are recorded accurately

Process Improvement:

· Assist in establishing and maintaining internal controls to safeguard assets and ensure the accuracy of financial records

· Identify opportunities to streamline and improve AP and AR processes to enhance efficiency and accuracy

· Identify opportunities to streamline accounting processes and leverage technology to improve efficiency in property-level accounting

Requirements

SKILLS

· Excellent interpersonal and communication skills

· Excels at working with a diverse group of people

· Yardi experience required

· Proficient with Microsoft Excel and Word

· Knowledge of accounting principles and the ability to apply them in assignments, as well as in interactions with clients and team member

· Displays a high level of self-motivation, ability to multi-task and thrives in a deadline-oriented environment

· Ability to take initiative in solving routine/advanced problems

· Accounting ERP/General Ledger experience required 

REQUIREMENTS

· BS degree in accounting or finance is required. In lieu of accounting or finance degree a BA/BS degree from a four-year accredited institution and prior work experience in a related field

· 1-3 years property accounting experience with retail, office, and mixed-use properties preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Required to sit for long periods of time.
• Required to lift files (up to 15 pounds), open filing cabinets and bend or stand as necessary.
• Usual office working conditions. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets 
• The duties listed above are intended only as illustrations of the various types of work that maybe performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.