Accounts Payable Coordinator

Full-time

Description

AP Coordinator role involves managing Accounts Payable functions, including recording bills, categorizing expenses, and tracking job and inventory costs. Responsibilities include processing payments, submitting A/P aging reports to executives, verifying invoice accuracy, and coordinating corrections with vendors and colleagues. Additionally, the role encompasses managing employee expense reports, maintaining thorough documentation, organizing invoices and checks for accurate records, addressing vendor inquiries on overdue invoices, overseeing a bill approval process for timely payments, and communicating with customers to update account information as necessary.

Requirements

Account Payables

1. Record all bills, categorizing expenses into appropriate accounts, and track expenses for jobs and inventory items.
2. Process checks for all payables. Submit A/P aging report to the President and/or CFO by Wednesday morning.
3. Review invoice accuracy and liaise with vendors and colleagues for necessary corrections or modifications.
4. Process employee expense reports promptly and ensure accurate documentation for all payments.
5. Organize and file invoices and checks to maintain accurate accounting records.
6. Address vendor inquiries regarding past due invoices promptly.
7. Establish and maintain a bill approval process to ensure timely vendor payments.
8. Communicate with customers via calls or mail as needed to update accounts.

Safety

1. Report all recognized unsafe conditions or acts to Management.
2. Wear proper PPE when necessary.

ADDITIONAL RESPONSIBILITIES

1. Attend training sessions as required.
2. Perform all other duties as assigned.

CORE VALUES

• Communication: We encourage open, effective dialogue through the exchange of ideas and solutions through all levels of our company and our customers.
• Accountability: We are personally accountable for delivering on our commitments.
• Integrity: We believe that to be successful, it is essential to operate at the highest levels of honesty, responsibility, and trust.
• Teamwork: We succeed because we help our co-workers to succeed in a collaborative, supportive, creative, and enjoyable environment.
• Customer Satisfaction: We aim to meet or surpass our customer’s expectations by providing the highest quality products and customer service. Bend over backwards, can-do attitude

KEY PERFORMANCE INDICATORS (KPI)

• AP Process: Measured based on if involvement in the AP process has been increased by including monthly reviews and reporting.
• Overall Cleanup: Measured based on the overall clean up and maintenance of the AP process.

COMPETENCIES

EDUCATION

• High school diploma or general education degree (GED) required
• Bachelor’s degree (B.A.) with emphasis in Business, Finance, or Accounting from four-year college or university preferred??

CERTIFICATIONS & LICENSES

• No certifications or licenses required for this role

EXPERIENCE

• 2-5 years of related experience with Accounts Payable and bookkeeping?
• Experience with QuickBooks is required

TALENTS

• Knowledge of basic accounting principles?
• Strong technical accounting skills and knowledge of federal and state regulations, finance, accounting, budgeting, cost control principles including Generally Accepted Accounting Principles, and auditing and regulatory reporting
• Strong computer skills (MS Excel, Word, Outlook, SalesForce, etc.)
• Ability to prioritize and multitask, while maintaining superior attention to detail and accuracy, to meet deadlines
• Ability to thrive in a fast-paced, entrepreneurial environment; flexible with respect to changing needs and tasks; able to work autonomously as well as take direction as needed

Why Join Worldwide Power Products

• Industry leader with a strong reputation in power generation
• Career growth through on-the-job training, mentorship, and promotions
• Competitive pay and full benefits including medical, dental, vision, and a 401(k) match
• Paid trips and spot bonuses – every employee earned a bonus and an all-expenses-paid trip to Cabo the past two years
• State-of-the-art equipment and technology to do your job right
• A supportive team culture that values collaboration and expertise
• Overtime opportunities
• $150 work boot allowance, Uniforms + free dry cleaning
• Access to company provided Hunting lease
• Hard Work Deserves Real Rewards
• Apply today and join a team where your skills, effort, and commitment pay off.

WPP is an equal opportunity employer. We welcome applicants of all backgrounds and ensure fair consideration regardless of race, gender, age, disability, or other protected status.