Executive Assistant

Job Title: Executive Assistant

Location (City, State): Dallas, TX

Work Schedule: M- F, 8 – 5

Type of Employment: Contract

Compensation: $40.87 - $45 /hour

Industry: Professional Services

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Job Description

Addison Group is partnering with one of our clients to identify a highly capable Executive Assistant to support senior leadership. This role requires a detail-oriented professional who thrives in a fast-paced environment and can manage competing priorities with discretion and efficiency. The Executive Assistant will serve as a key administrative partner, ensuring day-to-day operations run smoothly while supporting broader organizational initiatives.

Key Responsibilities

Executive Calendar & Scheduling

• Manage complex calendars for senior executives, coordinating meetings and appointments across multiple stakeholders
• Proactively identify and resolve scheduling conflicts to maximize executive availability

Travel & Logistics Coordination

• Arrange domestic and international travel, including flights, lodging, and ground transportation
• Compile comprehensive travel plans to ensure seamless itineraries

Professional Communication

• Serve as a point of contact between executives and internal or external partners
• Prepare, edit, and review written communications, presentations, and reports

Meeting & Event Support

• Coordinate logistics for meetings, including agendas, materials, and follow-up documentation
• Capture meeting notes and track action items to ensure accountability
• Assist with planning and execution of events such as conferences and company initiatives

Document & Information Management

• Maintain organized digital and physical records, including contracts and sensitive documents
• Support the preparation and distribution of executive-level materials

Expense & Administrative Support

• Submit and reconcile expense reports in accordance with company guidelines
• Provide general administrative and project-based support, including coordination with cross-functional teams and timeline tracking

Qualifications

• 5+ years of experience supporting senior leadership in an executive administrative role
• Strong organizational skills with the ability to manage multiple priorities
• Clear and professional written and verbal communication abilities
• Proficiency with standard office and collaboration tools
• High level of discretion and professionalism when handling confidential information
• Bachelor’s degree in Business Administration or a related field preferred

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.