Executive Assistant - Police

Job Description

Job Description

Are you a highly skilled and proactive professional seeking an engaging opportunity in public service? The Pearland Police Department is seeking a motivated Executive Assistant to provide top-tier administrative support.

The Executive Assistant - Police earns a competitive hourly salary of $26.53 - $31.09 based on experience. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match , life insurance, disability , access to the city's recreation fitness center , employee assistance program, educational assistance , 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave , and an active wellness program focusing on physical, mental, and financial health.

ABOUT THE CITY OF PEARLAND

The City of Pearland has received a Top Workplaces of 2023 USA award from Energage , a leading research firm that specializes in employee engagement and workplace culture each year across the United States. The City of Pearland has also been recognized as a Top Workplace in the Houston Metro Area 2023 by The Houston Chronicle .

Pearland is one of the fastest growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life . Ranked as one of the top ten safest cities in Texas , Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world-class cultural amenities, and recreation .

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth . Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE OF AN EXECUTIVE ASSISTANT PEARLAND PD

Job Summary: The purpose of this class within the organization is to provide high-level administrative support to the City of Pearland's Police Department.

This class works under general supervision, independently developing work methods and sequences.

Essential Functions:

• Performs administrative functions such as receiving visitors, arranging conference calls, and scheduling meetings.
• Prepares correspondence on behalf of the Chief and Asst. Chiefs, such as letters of commendation, agendas and other written documents.
• Manages and maintains executives' schedules; makes travel arrangements for executives.
• Prepares, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinates and directs office services, such as records, departmental finances, and housekeeping, to aid executives.
• Answers phone calls and directs calls to appropriate parties or takes messages.
• Processes invoices for payment; scans invoices and packing slips; assists the training division with per diems and reimbursements.
• Prepares payroll by entering time, tracking time off requests; updates the timeclock concerning staff hours and missed punches; pulls reports from the timeclock and has the director sign off on payroll.
• Maintain confidential information by scanning, filing and archiving into software.
• Plan and prepare presentation for ceremonies and coordinate large scale trainings.
• Assist in compiling information for Public Information Requests.
• Maintain positive working relationship with organizations that support the Police Department.
• Provides trusted and confidential input to executives on a wide range of issues.

Education, Experience & Licenses:

• Requires an Associate's Degree or specialized courses/training equivalent to satisfactory completion of two years of college in business or closely related field.
• Requires four years mid- to senior-level administrative support or closely related experience.
• Valid Texas Driver's License
• Notary Public