Office Manager for Theatre School

Office Manager for Theatre School Location Pasadena, CA (Pasadena area) :

Theatre 360 is seeking an office manager who is ready to work in a fast-paced fun environment, is detailed-oriented, and reliable. You'll work alongside the Artistic Director/CEO and handle daily administrative tasks as well as various projects as assigned. As Theatre 360 also puts on musicals/plays, you'll assist and work during any production period (further explanation below).

Schedule:

• September-May, weekday 8 hour shifts are between 10am-8pm as Theatre 360 classes are after school, there is some flexibility in scheduling.
• June-August, hours are 8:00am-4:00pm as we provide all day summer camps.
• This position also works any production weekend.

Responsibilities:

Classes & Admin

• Providing customer service, answering phones and emails, assisting clients with registering and answering inquiries about T360 programs and classes
• Using our registration program, Sawyer Tools, to upload, keep track, and manage classes
• Updating and maintaining our Wordpress website
• Helping with marketing including, but not limited to:
• Creating flyers, postcards, brochures
• Using Constant Contact to send marketing emails
• Calling clients with reminders or personal emails
• Posting events/shows on website calendars
• Checking-in students, keeping track of attendance and any classroom issues reported by teachers
• Supporting teaching staff by making sure they have correct schedules, attendance sheets, and making copies
• Making sure children on the premise are always safe, accounted for, and never left unattended
• Keeping track of office supplies and inventory
• Maintaining the office and studio space making sure all areas are clean and tidy

Productions

• Making sure all information about a production (ie. auditions, schedules, policies, show dates) are up-to-date on the website and marketed to our clientele
• Assisting at auditions with check-in and paperwork
• Sending updates and corresponding with the cast regularly with all pertinent information
• Helping the director with gathering and organizing props/costumes
• Working with the Artistic Director to secure a venue for each production
• Setup tickets on our ticketing platform
• During tech week and shows, supporting the director wherever needed - main focus is usually front of house handling box office, patrons, parent volunteers, concessions etc.

Qualifications:

• 2+ years experience working in an office setting
• Bachelor's degree preferred
• Background check and fully vaccinated against COVID
• Experience with performing arts organizations a plus
• Experience being around or working with children a plus
• Proficiency with Microsoft Word, Excel, etc. and PC computers
• Experience with Canva and Adobe Photo Shop a plus!
• Strong attention to detail, organizational skills, and ability to multi-task
• Strong interpersonal skills
• Ability to work as a team and individually
• Ability to think on your feet, problem solve, and work quickly
• Proven track record of reliability

We are looking for a long term employee to fill this role.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 35 - 40 per week

Schedule:

• 8 hour shift

Work setting:

• In-person
• Office

Experience:

• Microsoft Office: 2 years (Required)
• Administrative: 2 years (Required)

Work Location: In person