OADRMS22 - OA Document Management/RIM Support (Sr Document Management Lead)

ESS-245

Job Title: Senior Document Management Lead
Telework Type: Part-Time Telework
Work Location: Houston, TX
Please note that a minimum experience of 8 years is required in the Document Management field for this role.

This position is designated as part-time telework per our global telework policy and may require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional and project leadership.

Role Overview:
Takes direction from project management and help with implementation and maintenance of the project document management system and procedures. Help with planning and carry out document management duties in the Home Office. Communicates work processes in a training environment to the team and project users. Demonstrates communication skills such as conducting effective meetings, communicating goals, and delegating. Effectively manages and assigns tasks to document management leads and technicians.

Utilizes the standard Electronic Document Management Systems (EDMS), Aconex to register, control, distribute, transmit, file, and archive project records. Ensures project schedules are met with regards to processing documents. Generates and provides status reports, tracking logs, and performance metrics to the management team. Works closely with the Jobsite teams to ensure seamless coordination and support to the project team as well as transition of document management tasks. Utilizes latest innovative technologies to improve document management tasks to achieve efficiency

Basic Qualifications:

• 8-10 years document management/record retention experience is desired.
• Focus on quality and safety in all aspects of work environment.
• Mastery of an ECMS (Aconex is preferred) at an advanced level and demonstrated knowledge of administrative skills and automated applications such as Microsoft Word & Excel.
• Demonstrates strong organizational skills, with attention to detail and to accuracy.
• Ability to work on own initiative.
• Experience in a similar leadership role of more than 4-5 years.
• Ability to delegate work appropriately to manage workload.
• Sophisticated written and oral communication skills.
• Must possess and demonstrate ability to work effectively in a fast-paced, high-energy, team environment.
• Willingness to get involved with overall project document management activities where required. Ability to handle multiple tasks.

About Environmental and Safety Solutions, Inc.:

Environmental and Safety Solutions Inc. (ESS Inc.) is a Cincinnati based certified MBE. Since 2002, ESS Inc. has been providing health and safety, engineering, environmental technical and management services to businesses throughout the United States. We work with businesses from Fortune 500 members to small businesses in the local community, providing world class occupational safety and health consultative services and environmental compliance assistance. Our customers value our personal attention to their needs and the accuracy and flexibility of our services to meet their unique needs. As President and Founder of ESS, Lonnie Grayson brings more than 25 years of professional environmental safety and health leadership to the company. He founded ESS Inc. in 2002 and has grown the firm into a nationally recognized industry leader. With a professional background as a mechanical engineer, Mr. Grayson knows the value of a safety and health program that focuses on the processes that drive the safety and health process in a company to achieve great results. We understand the need for partnership with our customers to fully understand their needs and the culture of each customer to meet and exceed their occupational safety, health and environmental compliance needs.