Administrative Assistant
Pay: $18 - 22/hr
Work Schedule: 7:00 AM – 3:30 PM, with overtime as needed
Work Location: Galveston, TX
Duration: 6 months – 1 year, with potential for extension
Job Summary:
The Administrative Assistant will provide general site support, clerical assistance, and inventory coordination. This role requires strong organizational skills, attention to detail, and proficiency in Microsoft applications.
Key Responsibilities:
General Site Support:
- Receive, organize, and file daily reports and paperwork from operations teams, including safety documents and job plans.
- Assist staff and supervisors with:
- Monthly and quarterly tracking reports
- Employee support, such as vouchers, scheduling, and guidance
- Other clerical and administrative tasks as needed
- Process and review inbound/outbound inventory reports, making necessary corrections.
- Collect and review daily operational reports for external communication.
- Assist in receiving and logging deliverables or materials into systems such as SAP.
- Manage front desk duties, including contractor and visitor intake, meeting coordination, and site orientation.
- Assist with setting up meetings, taking minutes, and following up on action items.
- Occasionally support office supply ordering and event coordination, including catering for employee or vendor functions.
- Strong computer proficiency, attention to detail, communication, organization, problem-solving, customer service, confidentiality, and time management.
- Experience in administrative, clerical, or customer service roles.
- Proficiency in Microsoft Office applications, including Excel, Teams, and others.
- Bonus: Experience with inventory management, payroll, scheduling, or related systems.
Ref: #223-Eng Orlando
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