IT Sourcing & RFP Specialist Sr.

Job Responsibilities:

• Lead end-to-end RFP/RFQ processes for complex IT procurements including enterprise software, SaaS platforms, cloud infrastructure, cybersecurity solutions, managed services, and professional IT services
• Develop comprehensive RFP documentation including scope of work, technical requirements, evaluation criteria, SLAs, and KPIs in collaboration with IT stakeholders and legal counsel
• Manage full competitive sourcing lifecycle: requirements gathering, RFP issuance, Q&A management, vendor response evaluation, down-selection, and contract award recommendation
• Facilitate cross-functional evaluation teams across IT, legal, finance, security, and business units to assess vendor proposals against technical and commercial criteria
• Conduct detailed total cost of ownership (TCO) and economic analyses to support sourcing decisions and executive-level recommendations
• Lead complex IT contract negotiations independently, including software license agreements, SaaS subscriptions, cloud service agreements, professional services agreements, and maintenance & support contracts
• Draft and negotiate SLAs, KPIs, data security provisions, IP ownership clauses, and terms & conditions in coordination with legal counsel and IT security teams
• Prepare executive-level presentations summarizing negotiation strategies, vendor comparisons, risk assessments, and contract award recommendations
• Manage contract execution through signature and transition to contract administration, ensuring all documentation is complete and archived
• Build and manage relationships with IT vendors and system integrators, including structured vendor performance reviews (QBRs) coordination.
• Identify and qualify new IT vendors through competitive reviews, financial analysis, security assessments, and reference checks
• Monitor contracted IT suppliers for SLA adherence, issue escalation, and corrective action management
• Actively drive cost reduction and value optimization initiatives across the IT supplier portfolio
• Support ERCOT’s Vendor Qualification process for IT vendors in collaboration with IT security, legal, credit, and business owners
• Manage a portfolio of IT contracts and purchases in excess of $20MM annually
• Serve as day-to-day procurement point of contact for IT business units, triaging sourcing requests and advising on procurement pathways and contract strategy
• Review and approve requisitions in the ERP system to ensure required documentation is present and compliant
• Maintain timely and accurate updates to contract databases reflecting the status of all active IT contract requests
• Coordinate with IT project managers to develop statements of work that clearly define scope, deliverables, acceptance criteria, and vendor obligations
• Generate procurement reports and dashboards as requested by IT leadership and procurement management
• Help coordinate with internal customers during all stages of RFQ/RFP development including scheduling and facilitating vendor meetings

Skills:

• IT Sourcing & RFP
• IT RFP & Sourcing Leadership
• Contract Negotiation & Execution
• Vendor & Supplier Management
• Operational Procurement Support

Education/Experience:

• Bachelors