Billing Specialist (Bay Area

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Our Lafayette, California office is seeking a Billing Specialist. The Billing Specialist is a liaison between assigned attorneys and the Billing Department by completing billing, accounts receivables, and collections. This position requires exceptional communication skills, interpersonal skills, ability to multi-task, strong organizational skills, and an eye for detail.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Collaborate with attorneys/Director of Billing to ensure complex billing arrangements, including multi-payer and delayed split billing, volume discounts, and alternative fee arrangements are followed prior to finalizing invoices.
• Facilitate the preparation and submission of budgets for specified matters and provide variance analysis to attorneys as requested.
• Coordinate and prepare the monthly distribution of pre-bills to attorneys for review and revisions.
• Monitor the completion of suggested revisions and finalization of invoices.
• Analyze invoices to ensure compliance with firm policies and client guidelines.
• Generate Work in Progress (WIP), Accounts Receivable (AR), and On-Account reports. Also, track assigned attorneys' inventories.
• Complete ad hoc billing requests as requested by attorneys.
• Research aging WIP and AR balances and provide attorneys with thoughtful analysis regarding best course of action for balances.
• Review accounts receivables for collections and unallocated cash.
• Handle client refund requests, as required.
• Make corrections to time entries in WIP, as needed.
• Identify any issues/problems with billing assignments.
• Review client guidelines and work closely with the Billing Specialists and the attorney team to ensure compliance with billing guidelines and proper set up of matters; ensuring matters, rates, timekeepers and budgets are in place for e-billing prior to invoice submission.
• Submit invoices through various e-billing vendors and monitor e-bill client accounts to ensure the client invoices are accurate and successfully submitted in a timely manner.
• Update annual billing rates and apply to requested client matters as requested.
• Work closely with the Accounting Department to communicate special circumstances and reapplication of payments.
• Work closely with attorneys and staff to resolve issues with rejected invoices.
• Complete monthly filing of billing information in iManage, as necessary.
• Provide monthly estimates/accruals for client billing, upon request.
• Complete audit appeals for fee recovery.
Satisfactorily perform all other duties as assigned.

DESIRED QUALIFICATIONS AND SKILLS

• High school diploma, at a minimum.
• 1 to 3 years of law firm billing experience.
• Proficiency with Microsoft Word and Microsoft Excel.
Aderant experience preferred.

Van Ness Feldman enthusiastically extends an equal employment opportunity to all persons without regard to race, religion, color, sex, sexual orientation, gender identity or expression, age, national origin, military status, physical disability, or any similarly protected status. The firm has a policy of positive action to ensure the fulfillment of our commitment to a diverse and equitable workplace.

Benefits include health, dental, 401(k), and profit-sharing plan. Please apply .

California salary range: $58,000 to $65,000

• Salary ranges may vary based on skills and overall experience.