Part-Time Administrative Assistant

Job Title: Part-Time Administrative Assistant

Location: Austin, TX (On-Site)

Industry: Industrial / Operations

Pay: $20 – $21 / Hour

Benefits: This position is eligible for medical, dental, vision, and 401K

About our client:

Addison Group is partnering with a well-established and growing organization that is seeking a Part-Time Administrative Assistant to support daily office operations. This role is ideal for someone with a proactive, “no task too small” mindset who enjoys wearing multiple hats and keeping an office running smoothly.

Job Description:

The Administrative Assistant will provide hands-on support for day-to-day office operations, vendor coordination, and light accounting tasks. This position requires a dependable, detail-oriented individual who is comfortable working independently and stepping in wherever needed—especially when leadership is offsite.

Key Responsibilities:

• Greet visitors, accept deliveries, and distribute mail and packages
• Maintain overall office organization and cleanliness
• Monitor and reorder office supplies, kitchen items, and cleaning products
• Run occasional off-site errands (post office, supply runs, etc.)
• Perform basic data entry in QuickBooks, including:
  • Setting up vendors and customers
  • Entering invoices and reconciling vendor statements
  • Processing vendor credit applications
• Coordinate building maintenance and vendor services (HVAC, pest control, etc.)
• Schedule meetings and assist with on-site event coordination (including ordering food or booking accommodations)
• Help organize employee appreciation events and team activities
• Support leadership with special projects and administrative tasks as needed

Qualifications:

• 2+ years of administrative experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Basic experience with QuickBooks strongly preferred
• Strong organizational skills with the ability to multitask and prioritize
• Professional demeanor with strong communication skills
• High level of initiative and willingness to take on a variety of tasks
• Valid driver’s license and reliable transportation for occasional errands
• Stable work history with strong tenure

Additional Details:

• Part-time role (20–25 hours per week)
• Schedule varies based on business needs:
  • ~20–25 hours/week when leadership is remote
  • ~15–20 hours/week when leadership is onsite
• Must be available at least 4 days per week (typically 9/10 AM – 2/3 PM)
• Fully onsite position (5 days/week presence required)
• Business casual dress code (closed-toe shoes required)
• Opportunity for long-term growth or potential conversion for the right candidate

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.