Corporate Executive Assistant
- Serve as a liaison between the CTO and other departments, helping to communicate the CTO's directives and to collect and relay information as necessary
- Indirect leadership and mentoring of other administrative assistants in the department; ensuring consistent processes and support across various technology leaders and teams.
- Prepare and follow-up on meetings, including taking minutes, creating action items, and ensuring progress. Stay updated on relevant FinTech and IT trends, using this knowledge to provide valuable input and support for strategic planning
- Promote a positive, cooperative and professional attitude when interacting with other departments, customers, dealerships, and vendors
- Participate on special and confidential projects as needed, handling confidential matters and information
- Ability to make independent decisions, solve problems, and exercise discretion relating to the performance of day-to-day duties
- General administrative duties including: screening calls, routing messages, heavy calendar management
- Maintain and update electronic calendars and task lists for management assuring that complete information is available for all matters
- Arrange all necessary travel arrangements that include airfare, lodging, and rental car
- Advanced knowledge of Microsoft Office products, Word, Excel, Outlook, Power Point, MS Teams
- Ability to multi-task and meet tight deadlines, work independently with limited supervision
- Advanced grammar, spelling, proofreading skills, oral and written communication skills
- 5-7 years experience performing complex executive assistant duties in a technology or comparable environment, with proven experience managing and prioritizing access to senior and executive levels of management required
- High School Diploma or equivalent required
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