Procurement Coordinator

Job Description

Job Description

About the Opportunity

Our client is seeking a highly organized Procurement Coordinator to support procurement activities across large-scale industrial capital projects. This role is responsible for driving the RFQ-to-purchase-order process, coordinating with vendors, tracking procurement activities, assisting with bid evaluations, and maintaining procurement reporting tools.

The ideal candidate thrives in a fast-paced project environment, enjoys working with suppliers, and can effectively manage multiple procurement activities simultaneously.

Key Responsibilities

• Issue and track Requests for Quotation (RFQs) in accordance with project procurement plans
• Maintain bidder lists, supplier contacts, and procurement documentation
• Follow up with vendors to obtain quotations and monitor response timelines
• Receive, organize, and review supplier bids for completeness and compliance
• Prepare bid tabulation and bid comparison documents for procurement leadership review
• Standardize commercial and technical bid information, including pricing, scope, exclusions, freight, taxes, and lead times
• Source new, used, and surplus equipment through distributors, brokers, dealers, auctions, and online marketplaces
• Support purchase requisition and purchase order processing
• Maintain procurement trackers, dashboards, and status reports
• Coordinate with engineering, project controls, and document control teams to ensure procurement requirements are met
• Maintain accurate and auditable procurement records throughout the project lifecycle

Required Qualifications

• 2-10+ years of experience in procurement, purchasing, buying, expediting, or supply chain coordination
• Experience supporting RFQ, sourcing, purchasing, or procurement activities
• Strong Microsoft Excel skills, including lookups, pivot tables, reporting, and data analysis
• Excellent organizational and communication skills
• Ability to manage multiple vendors, priorities, and deadlines simultaneously
• Associate's degree, Bachelor's degree, or equivalent professional experience

Preferred Qualifications

• Experience supporting capital projects, EPC projects, industrial construction, manufacturing, energy, mining, chemicals, oil & gas, or heavy industrial environments
• Experience with bid tabulations and bid leveling activities
• Experience sourcing used or surplus equipment
• Familiarity with ERP or procurement systems such as SAP Ariba, Oracle, Coupa, Procore, or similar platforms
• Ability to review equipment specifications, datasheets, and technical documentation
• Experience building dashboards in Power BI or similar reporting tools
• CPSM, CSCP, or related supply chain certifications