Billing & Collections Coordinator

In 2016, we founded Provi as an innovative ordering solution, aimed to disrupt the 240-billion dollar alcohol industry with a product that would move beyond the constant chaos: the texts, paper stacks, missed phone calls and lost communication that has dominated the purchasing workflow between buyers and distributors for decades.

Today, Provi is better than ever. We’ve created a best-in-class ordering solution that better connects beverage alcohol professionals across 35 states and growing, with more than 750,000 product listings that make up the most expansive and trusted database of U.S. distributor portfolios.

If selected for a position in either Chicago or Austin*, you'll enjoy a hybrid work arrangement, allowing you to spend two days a week working from our office. Additionally, we provide an accommodation process for those who may require full remote work.

*Hybrid positions are only applicable to employees within a 35-mile radius of Provi offices

Provi is seeking a skilled and detail-oriented Billing & Collections Coordinator to join our finance team. The Billing & Collections Coordinator will play a critical role in managing the accounts receivable processes, including invoicing, collections, and reconciliation.

What you'll do

• Process, verify, and post customer invoices accurately and in a timely manner.
• Monitor and manage the collection of outstanding accounts receivable balances to maintain healthy cash flow.
• Reconcile customer accounts and investigate discrepancies to ensure accurate financial records.
• Prepare and maintain detailed aging reports and escalate overdue accounts as needed.
• Manage deferred revenue schedules and ensure accurate recognition in compliance with accounting standards.
• Utilize the NetSuite ARM module to streamline and automate AR processes.
• Collaborate with sales, operations, and customer service teams to resolve billing disputes or discrepancies.
• Assist in month-end, quarter-end, and year-end closing activities, ensuring AR and deferred revenue are accurately reported.
• Support internal and external audits by providing requested documentation and reports.
• Identify opportunities for process improvement and implement best practices for AR and revenue management.
• Stay updated on industry standards and regulatory changes related to revenue recognition.

What we're looking for

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2 years of experience in accounts receivable, general accounting, or related roles.
• Proficiency with accounting software, specifically NetSuite, including the ARM module.
• Strong knowledge of accounting principles, with expertise in deferred revenue and revenue recognition.
• Advanced Excel skills, including the ability to work with pivot tables, formulas, and data analysis tools.
• Exceptional attention to detail and organizational skills.
• Strong communication and interpersonal skills to collaborate with cross-functional teams and customers.
• Ability to prioritize tasks, manage deadlines, and adapt to a fast-paced environment.

$50,000 - $60,000 a year

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skillset, experience, and/or performance. Base pay is just one component of the Company’s total compensation package for employees. Other rewards may include commission and short- and long-term incentives and program-specific awards. In addition, the Company provides a variety of benefits to employees, including health insurance coverage, life, and disability insurance, a retirement savings plan, parental leave, paid holidays, and flexible paid time off (PTO).

What you can do at Provi:

Make an impact: Work directly with the management team to help grow the business.

Find your groove and grow: Provi keeps growing and you should too. Expand your skill set, diversify your experience, and develop along with us.

Enjoy competitive benefits: Health, Dental, Vision, 401K with match, Commuter Perks, Long/Short Term Disability, Employee Assistance Program, and Unlimited PTO.

Be a part of something big: Join a dynamic and innovative team that is working to change a major industry.

In compliance with local law, we are disclosing the compensation range for this role above. Employee pay will vary based on factors such as qualifications, experience, skill level, competencies, and work location. Base pay is just one component of the Company's total compensation package for employees. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, the Company provides a variety of benefits to employees, including health insurance coverage, life, and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO).

Provi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.