HSE Administrator
- Maintain and control HSE documentation, records, logs, and databases in accordance with project document control procedures.
- Assist in the preparation, formatting, distribution, and filing of HSE reports, presentations, procedures, and correspondence.
- Track and maintain records for:
- HSE inductions and training
- Certifications and competency matrices
- Incident reports and corrective actions
- Audits and inspections
- Safety statistics and KPI reports
- Ensure all HSE records are current, accurate, and readily accessible for audits and client review.
- Compile daily, weekly, and monthly HSE statistics and performance reports.
- Maintain incident tracking systems and support follow-up actions.
- Generate dashboards, charts, and spreadsheets to support HSE reporting requirements.
- Assist with data entry and management within project management and HSE software systems.
- Coordinate HSE meetings, toolbox talks, safety campaigns, and training sessions.
- Prepare meeting agendas, attendance sheets, and meeting minutes.
- Interface with project personnel, subcontractors, and client representatives regarding HSE administrative requirements.
- Support onboarding activities and HSE orientation scheduling for new personnel.
- Assist the HSE team in ensuring compliance with:
- Project HSE Management Plans
- Client standards and procedures
- Local regulatory requirements
- Company policies and procedures
- Support internal and external HSE audits and inspections.
- Manage office supplies and PPE inventory records for the HSE department.
- Coordinate travel, accommodation, and logistics for HSE personnel when required.
- Maintain confidentiality of project and personnel information.
- Perform other duties as assigned by the Site HSE Manager.
- Diploma or Degree in Occupational Health & Safety, Business Administration, or related field preferred.
- Minimum 35 years of administrative experience in HSE, construction, oil & gas, LNG, petrochemical, or EPC projects.
- Previous experience supporting large-scale industrial or energy projects preferred.
- Familiarity with LNG construction environments and contractor management processes is an advantage.
- Strong knowledge of HSE documentation and reporting processes.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with document control systems and HSE management software preferred.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to work independently and within a multidisciplinary team environment.
- High attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced project environment.
- OSHA 30, NEBOSH, or equivalent HSE certification preferred.
- Training in document control or project administration is an advantage.
- Site-based role with exposure to active construction environments.
- May require extended working hours, rotational schedules, or travel depending on project needs.
- Must comply with all project HSE requirements and PPE standards.
- Accuracy and timeliness of HSE reporting
- Compliance record management
- Training and certification tracking efficiency
- Document control effectiveness
- Support provided to HSE audits and inspections
- We challenge our biases and embrace diversity of thought.
- No one has all the knowledge and solutions, collectively we do.
- We foster a caring environment where people are respected, comfortable to share and be heard.
- We promote active listening for effective decisions and action.
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