Proposal Manager-Remote

Proposal Manager- Remote
San Antonio, Texas





Type: Contract

Compensation: $48.51 - $61.75

Work Model: Remote – offsite

Hours: 40.0



System One is seeking a Proposal Manager to join our team in San Antonio, TX for a contract/ as-needed opportunity.



Responsibilities

• Lead and manage a team in developing complex proposals to craft compliant, responsive, and compelling deliverables that solve customer problems and differentiate the company from competitors.
• Set the overall strategy for proposal development and maintain a high level of decision-making authority.
• Hold team members accountable for their work, provide timely feedback, and recognize contributions to motivate throughout the process.
• Provide strategic guidance and mentorship to team members, including capture teams.
• Proactively manage stakeholder relationships and communicate proposal strategies and progress to senior leadership.
• Address and resolve issues or conflicts within the team, mediate disagreements, and find solutions to challenges.
• Refine and optimize proposal processes and best practices to drive pursuit excellence.
• Perform detailed analysis of RFP/RFQ/RFI documents to assess requirements and develop compelling proposal narratives.
• Build compliance matrices, schedules, and annotated outlines.
• Manage interactions with capture teams, SMEs, graphics teams, and desktop publishing teams to develop proposal content, templates, and standards.
• Facilitate proposal kick-off meetings, milestone reviews, and strategy workshops to ensure high-quality deliverables.
• Write non-technical portions of the proposal including cover letters, executive summaries, project descriptions, resumes, and qualification statements.
• Review drafts for compliance, responsiveness, accuracy, and quality.
• Establish proposal schedules and resource plans to ensure on-time delivery.
• Oversee client interview preparation, collateral development, and coaching activities.
• Contribute to continuous improvement initiatives to enhance win rates.
• Collaborate with business development to develop collateral related to pre-positioning activities.
• Manage proposal production schedules and ensure all documents are delivered on time.
• Maintain CRM records and perform closeout activities, including lessons learned.

• Strong facilitation, leadership, and communication skills to lead capture teams through pursuit lifecycle.
• Excellent written and interpersonal skills for developing executive summaries and non-technical sections.
• Ability to inspire teams with diverse technical backgrounds and experience levels.
• Adaptability to changing priorities and ability to work under stressful deadlines, including evenings and weekends if necessary.
• Proven multi-tasking and delegation skills across overlapping schedules.
• Proficient in Adobe Creative Suite (InDesign, Illustrator, Acrobat Pro) and Microsoft Office Suite (Word, Excel, PowerPoint).
• Four-year degree in relevant field or equivalent experience.
• Approximately 12+ years of proposal management experience or equivalent.
• Certification such as APMP or PMP preferred.
• AEC industry experience, especially in large program proposals and alternative project delivery methods, highly desirable.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.



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