Administrative Specialist, I

Position Summary

SigmaCorps Solutions is seeking an Administrative Specialist to provide centralized administrative, records, and coordination support to the PM GBAD Inventory Management Support task order. Working under the Task Order Manager, this role is the back-office hub for meeting coordination, records management, CDRL formatting support, and Government interface logistics.

Key Responsibilities

• Coordinate meetings, conference calls, and technical working groups for the Task Order Manager and Government stakeholders.

• Support Contract Data Requirements List (CDRL) preparation — formatting, document control, submission packaging, and delivery confirmation for monthly status reports, conference materials, and technical deliverables.

• Maintain the program records system and the Configuration Management-governed Standard Operating Procedure library.

• Provide data entry and transaction support

• Prepare meeting agendas, minutes, and action items; maintain the program action item tracker.

• Support the Task Order Manager with travel coordination, trip reports, and expense documentation.

• Assist with conference deliverables for the contract kickoff meeting and subsequent events.

• Support the Quality Control Specialist with document control and version management.

• Maintain the program training records, clearance tracker, and certification registry.

• Provide general administrative support to the team, including correspondence drafting, file management, and scheduling.

Qualifications

• One (1) or more years of experience in administrative support, office coordination, or program support roles.

• Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, Teams, and Outlook.

• Strong organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Professional phone and email etiquette.

Preferred Skills

• Prior DoD, military, or defense contractor administrative experience.

• Familiarity with DoD document control processes.

• Experience with SharePoint, Microsoft Teams collaboration, and records management.

• Veteran strongly preferred.

Education

High School Diploma required. Additional technical training or certifications in a related field are a plus.

Working Conditions

• Standard office and warehouse environments at the SigmaCorps facility in Stafford, VA (within 5 road miles of MCB Quantico via Russell or Fuller Gates).

• No travel expected

• Work is conducted within SigmaCorps' ISO 9001:2015-certified Quality Management System.

• Facility operates with active Top Secret Facility Clearance and Secret safeguarding.

Security Clearance Requirements

This position requires an Active SECRET security clearance. Candidates must be eligible to receive and use a Common Access Card (CAC). Classified handling responsibilities are executed in compliance with 32 CFR Part 117 (NISPOM), DoDI 5200.01, and the SigmaCorps DD-254.

Application Process

Interested candidates should visit our Careers page at

Equal Opportunity Employer

SigmaCorps Solutions is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as established by law.