Accounts Payable Vendor Master Specialist

Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people.

If you’re looking to make an impact, we’re glad you’re here. At Meriton, you’ll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way.

Vendor Master Specialist

Reports To: Vendor Master Supervisor
Department: Shared Services Center (SSC) – Accounts Payable
Team: Vendor Master & Onboarding Team
Location: Irving, TX
FLSA Status : Non-Exempt

Role Summary

Scope: U.S. vendor onboarding, validation, and master data maintenance

The Vendor Master Specialist is responsible for executing the accurate, compliant, and timely creation and maintenance of vendor records in Meriton’s financial systems. This position supports the foundation of all procure-to-pay transactions by ensuring each vendor is properly validated, classified, and approved according to corporate policy and regulatory requirements.

As Meriton scales rapidly, this role supports a high-volume vendor population across multiple business units and entities, performing end-to-end onboarding activities with precision and control. The Vendor Master Specialist maintains clean master data to enable automation, touchless invoice processing, and reliable financial reporting.

This position is critical to the company’s compliance framework, supporting tax, and banking validations, and serving as the first line of defense in vendor-related control assurance.

Shared Services & Scale Priorities

• Accuracy & Compliance: Maintain complete, validated, and audit-ready vendor records for all business units.

• Standardization: Apply consistent onboarding templates, naming conventions, and approval workflows across all business units.

• Risk Prevention: Enforce duplicate detection, OFAC screening, and banking validation controls.

• Scalability: Support growth in onboarding volume through standardized processes and use of automation tools.

• Audit Readiness: Maintain thorough documentation and traceability for all vendor setups, changes, and validations.

Core Responsibilities

Vendor Setup & Maintenance

• Create, modify, and deactivate vendor records in Microsoft D365 F&O according to documented procedures.

• Collect and validate required vendor documentation (W-9/W-8, ACH/banking forms, COI if applicable).

• Assign vendor categories, payment terms, tax classification, and region accurately per policy.

• Ensure consistent data entry standards (naming, address, remit-to hierarchy, tax ID).

• Maintain evidence of approvals and store all validation documentation per retention policy.

Compliance & Validation

• Perform and document OFAC screening, TIN matching, and bank account verification for all new and changed vendors.

• Validate remit-to information for third-party payment partners and subsidiaries.

• Partner with Tax to ensure correct 1099 setup and year-end readiness.

• Escalate any discrepancies, suspicious data, or incomplete submissions to the Vendor Master Supervisor.

Data Quality & Reporting

• Run duplicate vendor and inactive vendor reports weekly; propose cleanup actions.

• Support the Vendor Master Supervisor in compiling vendor master metrics for leadership reporting.

• Maintain accurate dashboards and participate in monthly data integrity reviews.

Cross-Pillar Collaboration

• With AP Operations: Resolve vendor data issues affecting invoice posting or duplicate vendors.

• With Procurement: Validate supplier information for new vendors or sourcing transitions.

• With Vendor Relations: Provide vendor setup details to helpdesk staff for inquiry resolution.

• With Programs & Analytics: Test new validation automations and support system improvement initiatives.

• With Tax and Compliance: Ensure adherence to reporting and screening policies.

Qualifications

• 2–3 years of experience in Accounts Payable, Vendor Master, or Financial Shared Services.

• Strong attention to detail and understanding of vendor validation processes.

• Working knowledge of D365 F&O vendor management and AP workflows.

• Familiarity with tax documentation (W-9, W-8BEN, 1099), OFAC screening, and bank verification.

• Excellent organizational and communication skills; ability to manage multiple requests simultaneously.

• Service-oriented mindset with strong documentation discipline.

Key Success Metrics

99% error-free vendor setups; zero duplicate or fraudulent records

Setup turnaround within 1 business day of complete documentation

100% validation evidence completion; zero control exceptions

Duplicate detection and inactive cleanup cycle adherence

All records complete, retrievable, and compliant with policy

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essentials functions. The noise level in the work environment is usually moderate. The workplace is in a corporate office environment and the temperature in the work environment is usually moderate. The position’s primary office is the Shared Services, Irving, TX office; however, telework or work at home, on the road, or in a satellite location for portions of the workweek may occur, depending upon project needs and requirements in coordination with your direct supervisor and/or most senior leader of your department. Occasional travel may be required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essentials functions.

• Must be able to walk, bend, stand, and reach constantly during a workday.


• Must be able to lift 15 – 20 lbs.


• Standing for long periods of time (4-5 hours) occasionally


• Must be able travel via plane or car to events

Meriton is an Equal Opportunity Employer

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.